Department of Education

Powered by JobAps

OFFICE SECRETARY II

Recruitment #13-001328-010

GRADE

09 (Salary rules in effect for current State employees)

Main Purpose of Job

This position is responsible for providing secretarial and clerical support for the Regional Manager of the Office of Child Care and her/his subordinates well as supporting the child care community in Howard and Carroll Counties.

POSITION DUTIES

Processes child care applications including Childcare Background Checks (CBC’s) and releases utilizing Child Care Administrative Tracking System (CCATS), Criminal Justice Information Services (CJIS) and Children’s Electronic Social Services Information Exchange (CHESSIE) systems; types letters, reports, licenses, forms, and correspondence and other requested materials; processes all incoming and outgoing mail, CJIS correspondence, and faxes;  receives and distributes referrals and messages;  answers and refers incoming calls and walk-ins visitors to appropriate staff;  schedules prospective provider attendance for orientation meetings.

MINIMUM EDUCATION OR GENERAL REQUIREMENTS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

SELECTIVE QUALIFICATIONS

Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or work processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE

SELECTION PROCESS

SELECTION PROCESS AND ASSESSMENT:  Please provide sufficient information on your application (and on separate pages, if necessary) to show that you satisfy the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year. The examination will consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Report all experience and education that is related to this position.

BARGAINING UNIT STATUS

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

BENEFITS

FURTHER INSTRUCTIONS

To apply for this position online go to http://jobaps.com/MD/jobs/msde which is the preferred method for submitting your application/attachments.  Using this method will allow you to access the document for future recruitments for which you apply and to check that the documents have been attached to the recruitment that requires them.  

If you choose fax or regular mail as the option to submit required attachments, you will need to resubmit these documents each time you apply for a new position that requires the attachments.  In addition, you must include the following information on each page of the attachment you submit in order to ensure that we append the attachments to the correct recruitment: First and Last Name, Recruitment Number, and the last 4 digits of your SS#.

Mailing Address: Maryland State Department of Education, Office of Human Resources, 200 West Baltimore Street, Baltimore, Maryland  21201. Fax: 410-333-8950 – This fax number is for Department of Education recruitment only. If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

TTY  Users: call via Maryland Relay