Department of Education

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EXECUTIVE ASSOCIATE II

Recruitment #13-005052-002

GRADE

15  (Salary rules in effect for current State employees)

LOCATION OF POSITION

Maryland State Department of Education

200 West Baltimore Street, Baltimore, Maryland  21201

Main Purpose of Job

This is a Political Special Appointment position serving as the executive assistant to the Chief Academic Officer (CAO) responsible for providing direct administrative, financial, secretarial, and technical support. This position also provides support to the operations of the Divisions of Early Childhood Development, Special Education/Early Intervention Services, Curriculum, Assessment, and Accountability, Career and College Readiness, and Library Development and Services.

POSITION DUTIES

Coordinates administrative coverage of the Office for Teaching and Learning; oversees and manages the day-to-day administrative operations of the Office of Teaching and Learning; manages the CAO’s calendar, mail, telephone and email request and determines the appropriate course of action for response; serves as intermediary for the CAO;   coordinates logistics for meetings, conferences, and seminars; composes routine and complex correspondence for the CAO, the State Superintendent of Schools, and the Governor;  reviews correspondence prior to distributing; designs, develops, and prepares exhibits, reports, publications, and presentations; provides support to workgroups, task forces and committees as requested; carries out special projects as requested by the CAO.

MINIMUM EDUCATION OR GENERAL REQUIREMENTS

Education:  Graduation from an accredited high school or possession of a high school equivalency certificate.    

Experience: Five years of progressively responsible experience providing administrative support to a senior or executive level manager. Two years of the above experience must have included Office Management.  

Note: Completion of two years of study at an institution of higher education or possession of an Associate’s Degree in secretarial science or office technology is preferred.

Selection Plan

SELECTION PROCESS AND ASSESSMENT:  Please provide sufficient information on your application (and on separate pages, if necessary) to show that you satisfy the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year. The examination will consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Report all experience and education that is related to this position.

SPECIAL REQUIREMENTS

Knowledge of the principles and practices of office management; knowledge of standard business English; extensive knowledge of Microsoft Word, Access, Excel, Power Point, and Outlook; skill in organizing and managing multiple tasks to ensure timely production and delivery of materials; skill in interpreting and summarizing information; skill in preparing a variety of complex documents, including correspondence, reports, handouts, databases, charts, graphs, and spreadsheets to a high level of accuracy; ability to communicate clearly and effectively, using correct grammar, spelling, and language conventions, in all written documents and correspondence and in all verbal communications; ability to exercise sound judgment in researching and answering inquires; ability to establish and maintain effective harmonious working relationships.

BENEFITS

FURTHER INSTRUCTIONS

To apply for this position online go to http://jobaps.com/MD/jobs/msde which is the preferred method for submitting your application/attachments.  Using this method will allow you to access the document for future recruitments for which you apply and to check that the documents have been attached to the recruitment that requires them.

If you choose fax or regular mail as the option to submit required attachments, you will need to resubmit these documents each time you apply for a new position that requires the attachments.  In addition, you must include the following information on each page of the attachment you submit in order to ensure that we append the attachments to the correct recruitment: First and Last Name, Recruitment Number, and the last 4 digits of your SS#.

Mailing Address: Maryland State Department of Education, Office of Human Resources, 200 West Baltimore Street, Baltimore, Maryland  21201. Fax: 410-333-8950 – This fax number is for Department of Education recruitment only.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850.  

Proof of eligibility to work in compliance with the Immigration Reform and Control Act and travel throughout the State are required.  Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.