Department of Education

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ADMINISTRATIVE SPECIALIST III

Recruitment #13-006118-001

GRADE

12

Main Purpose of Job

This is a Special Appointment Position responsible for providing administrative support required to implement the mandates of the Education Article and Nonpublic Schools Approval Branch (NSAB) policies and procedures.

POSITION DUTIES

Provides administrative support and assistance for maintaining an effective system for receiving, maintaining, and retrieving secondary school transcripts in accordance with the Education Article and the NSAB Policies and Procedures; provides complex legal  information to a diverse and extensive number of internal and external callers including those interested in starting nonpublic schools, those operating nonpublic schools, school system employees, parents, legislators, attorneys, the business community, the military and the public; prepares and sends appropriate correspondence regarding nonpublic school approval policies and procedures; completes initial certificates of approval/letters of tentative approval, amended certificate of approval; oversees the Annual Report process and the Governor’s Merit Scholastic Program; and organizes and maintains filing systems.

MINIMUM EDUCATION OR GENERAL REQUIREMENTS

Education: Completion of 60 credit hours at an accredited college or university.

Experience: Two years of experience in administrative or professional work.

Notes:

1. Candidates may substitute experience as defined above at the rate of one year experience for 30 credit hours of education for up to 60 credit hours of the required education.

2. Candidates may substitute a bachelor’s degree from an accredited college or university for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

Extensive working knowledge of Access and nonpublic school community is preferred.

SPECIAL REQUIREMENTS

Knowledge of the principles and practices of office management; knowledge of Microsoft Word, Access, Excel, Power Point, and Outlook; skill in  preparing a variety of complex documents, including correspondence, reports, charts, graphs, and spreadsheets; ability to present information from policies and procedures and provide accurate and valid responses to inquires; ability to communicate with diverse populations; ability to communicate clearly and effectively, using correct grammar, spelling, and language conventions, in written documents, correspondence and verbal communications; ability to organize and manage multiple tasks and timelines to ensure timely production and delivery of materials.

BENEFITS

FURTHER INSTRUCTIONS

To apply for this position online go to http://jobaps.com/MD/jobs/msde which is the preferred method for submitting your application/attachments.  Using this method will allow you to access the document for future recruitments for which you apply and to check that the documents have been attached to the recruitment that requires them. 

If you choose fax or regular mail as the option to submit required attachments, you will need to resubmit these documents each time you apply for a new position that requires the attachments.  In addition, you must include the following information on each page of the attachment you submit in order to ensure that we append the attachments to the correct recruitment: First and Last Name, Recruitment Number, and the last 4 digits of your SS#.

Mailing Address: Maryland State Department of Education, Office of Human Resources, 200 West Baltimore Street, Baltimore, Maryland  21201. Fax: 410-333-8950 – This fax number is for Department of Education recruitment only.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850.

 

Proof of eligibility to work in compliance with the Immigration Reform and Control Act and travel throughout the State are required.  Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.  

AFFIRMING EQUAL OPPORTUNITY IN PRINCIPLE AND PRACTICE