Department of Education

Powered by JobAps

ADMINISTRATIVE SPECIALIST II

FLEET MANAGER

Recruitment #14-001756-002

Introduction

RECRUITMENT LIMITED TO CURRENT  CONTRACTUAL AND PERMANENT MARYLAND STATE DEPARTMENT OF EDUCATION EMPLOYEES

GRADE

State Salary Grade 11

Main Purpose of Job

This position serves as the Office Manager responsible for the maintenance and operation of the departmental fleet of vehicles and serves as back up supervisor for the Administrative Support Services Unit responsible for central duplicating, mail services, central stores and reception desk.

POSITION DUTIES

Develops and implements policies and procedures for the safe operation of the departmental vehicle fleet; maintains vehicle titles, and driver assignments, division/office driver acknowledgement forms, individual driver acknowledgement forms; commute mileage, reimbursement reports, vehicle assignment logs, toll facilities code list, driving records and inventory of all vehicles;  reviews and approves vehicle maintenance and fuel bills for payment; verifies maintenance expenses; reviews and maintains reports/records of accidents and coordinates insurance claims;  establishes vehicle assignments and reassignments;  secures copy of driving records, provides driver orientation, approves temporary assignment of vehicles and monitors proper operation of vehicles; attends quarterly fleet safety coordination meetings and provides feedback; coordinates and supervises the operations of the central stores; orders and restocks supplies as needed; ensures complete cataloguing of stocked office supplies and reconciles supply inventory records with requisitions; supervises the daily operations of the mail services, central duplicating services and the reception services in the absence of the section chief.

MINIMUM EDUCATION OR GENERAL REQUIREMENTS

Education: Completion of 60 credit hours at an accredited college or university.

Experience: One year of experience in administrative or professional work.

Notes:

1. Candidates may substitute experience as defined above for the required education at the rate of one year of experience for 30 credit hours, for up to 60 credit hours of required education.

2. Candidates may substitute 90 credit hours at an accredited college or university for the required education and experience.

LIMITATIONS ON SELECTION

RECRUITMENT LIMITED TO CURRENT  CONTRACTUAL AND PERMANENT MARYLAND STATE DEPARTMENT OF EDUCATION EMPLOYEES

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SPECIAL REQUIREMENTS

Extensive knowledge of Microsoft Word, Access, Excel, Power Point, and Outlook; knowledge of the principles and practices of office management; skill in managing documentation and records as they relate to inventory assets; skill in organizing and managing multiple tasks with close attention to detail; skill in exercising sound judgment in answering inquiries; skill in proofreading effectively;  ability to communicate clearly and effectively, using correct grammar, spelling, and language conventions, in all written documents and correspondence and in all verbal communications; ability to organize tasks and timelines to ensure timely production and delivery of materials; ability to prepare a variety of documents, including correspondence, reports, databases, and spreadsheets; ability to prepare and present reports accurately and to make recommendations for improvements; ability to work independently and with minimal supervision; ability to establish and maintain effective harmonious working relationships.

SELECTION PROCESS

SELECTION PROCESS AND ASSESSMENT:  Please provide sufficient information on your application (and on separate pages, if necessary) to show that you satisfy the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year. The examination will consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Report all experience and education that is related to this position.

BARGAINING UNIT STATUS

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.  

BENEFITS

FURTHER INSTRUCTIONS

To apply for this position online go to http://jobaps.com/MD/jobs/msde which is the preferred method for submitting your application/attachments.  Using this method will allow you to access the document for future recruitments for which you apply and to check that the documents have been attached to the recruitment that requires them.  

If you choose fax or regular mail as the option to submit required attachments, you will need to resubmit these documents each time you apply for a new position that requires the attachments.  In addition, you must include the following information on each page of the attachment you submit in order to ensure that we append the attachments to the correct recruitment: First and Last Name, Recruitment Number, and the last 4 digits of your SS#.

Mailing Address: Maryland State Department of Education, Office of Human Resources, 200 West Baltimore Street, Baltimore, Maryland  21201. Fax: 410-333-8950 – This fax number is for Department of Education recruitment only. If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850.

Proof of eligibility to work in compliance with the Immigration Reform and Control Act and travel throughout the State are required.  Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.