Department of Education

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ADMINISTRATIVE SPECIALIST III

Recruitment #14-006118-001

Introduction

THIS RECRUITMENT IS TO FILL ADMINISTRATIVE SPECIALIST III VACANCIES THROUGHOUT THE AGENCY

GRADE

12

LOCATION OF POSITION

200 West Baltimore Street
Baltimore, Maryland 21201

Main Purpose of Job

These are special appointment positions responsible for providing administrative and secretarial support to various Divisions/Offices within the Maryland State Department of Education.

POSITION DUTIES

Provides administrative support and coordinates daily activities for the Division/Office for  specific projects; reviews  correspondence,  and determines appropriate action; schedules and coordinates appointments, meetings, and special events;  assists  in the planning and implementation of new or revised programs, procedures, practices, and organizations; prioritizes and completes correspondence and maintains a comprehensive document management system; responds to or refers inquiries to appropriate areas; completes requisitions and purchases supplies and reconciles invoices; serves on various committees as requested; and performs other duties as assigned.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

Completion of 60 credit hours at an accredited college or university and two years of experience in administrative or professional work. One year of the required experience must have been in Office Management.

NOTES:

1. Applicants may substitute a Bachelor’s degree from an accredited college or university for the required   education and experience.  

2. Applicants may substitute experience as defined above for the required education at the rate of one year experience for 30 credit hours of education, for up to 60 credit hours of the required education.

SPECIAL REQUIREMENTS

Extensive knowledge of Microsoft Word, Access, Excel, Power Point, and Outlook; knowledge of the principles and practices of office management; skill in organizing and managing multiple tasks with close attention to detail; skill in exercising sound judgment in answering inquiries; skill in proofreading;  ability to communicate clearly and effectively, using correct grammar, spelling, and language conventions, in all written documents and correspondence and in all verbal communications; ability to organize and manage multiple tasks and timelines to ensure timely production and delivery of materials; ability to prepare a variety of complex documents, including correspondence, reports, handouts, databases, charts, graphs, and spreadsheets; ability to prepare and present reports accurately and to make recommendations for improvements; ability to work independently and with minimal supervision; ability to establish and maintain effective harmonious working relationships.

SELECTION PROCESS

SELECTION PROCESS AND ASSESSMENT:  Please provide sufficient information on your application (and on separate pages, if necessary) to show that you satisfy the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year. The examination will consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

To apply for this position online go to http://jobaps.com/MD/jobs/msde which is the preferred method for submitting your application/attachments.  Using this method will allow you to access the document for future recruitments for which you apply and to check that the documents have been attached to the recruitment that requires them.

If you choose fax or regular mail as the option to submit required attachments, you will need to resubmit these documents each time you apply for a new position that requires the attachments.  In addition, you must include the following information on each page of the attachment you submit in order to ensure that we append the attachments to the correct recruitment: First and Last Name, Recruitment Number, and the last 4 digits of your SS#. Mailing Address: Maryland State Department of Education, Office of Human Resources, 200 West Baltimore Street, Baltimore, Maryland  21201. Fax: 410-333-8950 – This fax number is for Department of Education recruitment only.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850.

Proof of eligibility to work in compliance with the Immigration Reform and Control Act and travel throughout the State are required.  Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

TTY  Users: call via Maryland Relay

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.