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Procurement Officer (Revised Job Announcement)

Previously submitted applications will be considered.

Recruitment #13-009641-002

Introduction

The Maryland Insurance Administration (“the MIA”) is an independent State agency that regulates Maryland’s insurance industry and protects consumers by monitoring and enforcing insurers’ and insurance professionals’ compliance with State law.  Through the diligence of a highly professional staff of financial analysts, accountants, lawyers, law enforcement officers, actuaries, and others, the MIA works to facilitate a strong insurance marketplace where consumers are well informed and treated fairly.  Staff members are subject matter experts who serve as a resource for lawmakers, consumers, and other public and private entities. 

The MIA is charged with a range of responsibilities including the licensure of insurance companies and insurance producers (brokers/agents) operating in Maryland, the conduct of financial examinations of companies to monitor financial solvency, and the review and approval of rates and contract forms.  The MIA investigates reports of consumer fraud and consumer complaints about life, health, automobile, homeowners, and/or property insurance.  Insurance companies are subject to market conduct examinations to monitor compliance with Maryland law.  The MIA has a unit dedicated to consumer education and outreach, which participates in hundreds of events and reaches thousands of individual consumers annually

Main Purpose of Job

This position is responsible for procuring equipment, services, supplies, information technology, and other needs, which must be obtained through the competitive or negotiated procurement process.  Work requires extensive knowledge of COMAR Title 21 Regulations and the policies and procedures established by Department of Budget and Management (i.e., DoIt), Department of General Services, Financial Management Information Systems (FMIS), and the Comptroller’s Office.  This position reports to the Director of Financial Services.

POSITION DUTIES

 This position will:

• Provide excellent customer service to MIA staff members and vendors by maintaining open lines of communication, coordinating efforts and meeting established deadlines with regards to procuring goods and services;

• Review and analyze purchase requisitions and work with and advise MIA departments on the most appropriate procurement methods to use, such as negotiated awards, competitive sealed bidding, competitive sealed proposals, sole source or emergency in accordance with State Procurement laws, procedures and regulations;

• Develop contract specifications, including performance and acceptance standards, payment terms, contract management elements, contract modifications, contract renewals and advertisement requirements in accordance with State procurement procedures, laws and regulations for the procurement of all necessary services, supplies, maintenance and equipment;

• Conduct pre-bid and pre-proposal conferences, site inspections, explain procurement requirements, establish procurement procedures and schedules, participate in and/or conduct offeror discussions and contract negotiations;

• Prepare minutes of pre-bid and pre-proposal conferences, addenda to Requests for Proposals (RFP) and Invitation for Bids (IFB) and answer written questions from potential bidders and offerors;

• Examine bids to determine issues of responsiveness and responsibility and/or the need for additional information;

• Conduct bid openings for competitive procurements to determine whether offerors are reasonably qualified to be selected for award and may recommend proposals for awards;

• Assist with or conduct debriefings;

• Negotiate the most favorable prices, terms and conditions for noncompetitive sole source and emergency procurements and resolve issues with contractors regarding price, delivery and terms;

• Research materials and provide testimony regarding Board of Public Works (BPW) items;

• Evaluate contractor’s performance against terms and conditions of contracts and recommend corrective action such as the application of damages, withholding of payment or termination of contract;

• Verify Certificates of Insurance, Bonds and references for compliance with contract requirements;

• Process and verify Minority Business Enterprise (MBE) participation, Small Business and Veteran participation;

• Prepare documents for BPW contract approval;

• Confer with assistant attorneys general regarding bid irregularities, contract disputes, protests or appeals and Public Information Act requests;

• Use the Advanced Purchasing and Inventory System (ADPICS) portion of Financial Management Information Systems (FMIS) to facilitate the procurement process;

• Train agency fiscal/purchasing staff, instruct state contact managers in proper contract management techniques and/or assist with or manage contracts after award.

MINIMUM EDUCATION OR GENERAL REQUIREMENTS

Education:  Possession of a Bachelor's Degree from an accredited four year college or university.

Experience:  Four years of contract management or procurement experience involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with government procurement laws, regulations and conditions.

Note

  1. Candidates may substitute additional professional or paraprofessional contract management or procurement experience on a year-for-year basis for up to four years of the required education.
  2. Candidates may substitute the following written certifications, obtained through passing an examination for the required education:  Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Managers from the National Contract Management Association, Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers.).

SELECTIVE QUALIFICATIONS

Two years of the required contract management or procurement experience must have been performed in a Maryland State Agency.

LIMITATIONS ON SELECTION

This Recruitment is Limited to Current Employees of the State of Maryland.

BENEFITS

FURTHER INSTRUCTIONS

For immediate consideration, you MUST upload a single document at the "Resume" tab that contains:

        1) a cover letter stating your interest;
        2) salary history;
        3) specific salary requirements; and
        4) a current professional resume.

If you are unable to apply online, you may submit the requested information via mail.  Please include all items listed above to ensure consideration.  Incomplete submissions will not be considered.

Complete application packets may be mailed to:

Maryland Insurance Administration Human Resources - Recruitment#: 13-009641-002
200 St. Paul Place, Suite 2700
Baltimore, MD 21202

TTY  Users: call via Maryland Relay

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.


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