OFFICE SECRETARY III

The Office of Administrative Hearing (OAH) is a State Agency that provides a medium where contested agency actions may be resolved, through an impartial administrative hearing process. The agency is currently recruiting for an Office Secretary, which is a permanent full-time position.

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11101 Gilroy Road
Hunt Valley, MD 21031

To provide administrative support to a team of eight or more Administrative Law Judges(ALJs).To facilitate the conduct of administrative hearings and the timely issuance of decisions. 

This position requires excellent verbal and written communication skills as well as great interpersonal skills. Proofread, revise and mail decisions, orders and prehearing conference reports, written by ALJs, prepare exhibit lists and ensure decisions are in format consistent with OAH policies and procedures, properly document all actions in Caseload Management System and close out profiles and review fields for correct format.

Prepare default orders for ALJs and submit to peer reviewers for review, maintain a tickler file for timely closing of case files.

Draft correspondence for ALJs signature involving postponement requests and scheduling matters, coordinate ALJs calendar with the appropriate Docket Clerk and Deputy Chief Clerk for assignments.

Close out cases which have been withdrawn, settled or canceled and mail case closed letters to pertinent parties as needed.

Receive and screen telephone calls from attorneys and case participants for ALJs, ensuring that ex-parte communications do not occur, handles inquires from attorneys, appellants, State agencies and others regarding the status of pending cases and decisions and relay messages to the ALJs regarding docket assignments.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

 2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

Three years of performing secretarial or clerical work involving typing duties.

This recruitment is only open to current State employees.

Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or work processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

STATE OF MARYLAND BENEFITS

Online applications are strongly encouraged; however, if you are unable to apply online, please mail applications to:

Debbie A Duran, HR Director
Reference # 14-001-1362-009
Office of Administrative Hearings
11101 Gilroy Road
Hunt Valley, MD 21031

TTY  Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity.