OFFICE SECRETARY III

Provides secretarial and administrative support for assisting the school principal with office management and school administration; develops and maintains files regarding student enrollment, promotions, removals, and graduations; collects, verifies, enters, and maintains statistical data used in a variety of reports; receives telephone calls and visitors, while exercising good judgment, courtesy, tact and discretion in providing information, answering routine inquiries, and conveying messages to staff when required; prepares correspondence for the review and signature of the administrative staff; composes and types important correspondence when necessary. Secure bids, draft and type requisition forms, monthly reports and other materials.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.  

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.  

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

The examination will consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Report all experience and education that is related to this position.

Knowledge of office management practices; knowledge of standard business English;  skill in a variety of computer software (Microsoft Word, Access, Excel, PowerPoint, and Outlook); skill in organizing and completing multiple tasks with close attention to detail; skill in interpreting and summarizing information; ability to exercise sound judgment in researching and answering inquires; ability to establish and maintain effective harmonious working relationships; ability to work with At-Risk-Students; ability to communicate effectively. 

Please provide sufficient information on your application (and on separate pages, if necessary) to show that you satisfy the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

To apply for this position online go to http://jobaps.com/MD/jobs/msde which is the preferred method for submitting your application/attachments.  Using this method will allow you to access the document for future recruitments for which you apply and to check that the documents have been attached to the recruitment that requires them. 

 If you choose fax or regular mail as the option to submit required attachments, you will need to resubmit these documents each time you apply for a new position that requires the attachments.  In addition, you must include the following information on each page of the attachment you submit in order to ensure that we append the attachments to the correct recruitment: First and Last Name, Recruitment Number, and the last 4 digits of your SS#.

Mailing Address: Maryland State Department of Education, Office of Human Resources, 200 West Baltimore Street, Baltimore, Maryland  21201. Fax: 410-333-8950 – This fax number is for Department of Education recruitment only. If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850.

Proof of eligibility to work in compliance with the Immigration Reform and Control Act and travel throughout the State are required.  Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.