OFFICE SECRETARY III - WMA

This a position specific recruitment for the Maryland Department of the Environment. This recruitment will be used to fill current and future vacancies for this position/function only. The resulting eligible list will be maintained for one year. Persons interested in future vacancies within this classification must re-apply.

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Maryland Department of the Environment/Water Management Administration

Sediment, Stormwater, and Dam Safety Program

1800 Washington Blvd, Baltimore 21230

The main purpose of this position is to provide administrative support for the Sediment, Stormwater, and Dam Safety Program (SSDSP) in the Water Management Administration. This position serves as the initial contact for public inquiries to the Program; provides administrative and secretarial support to the Program Manager, the Water Management Administration Director, and all SSDSP staff; and manages several of the Program's databases.

The following duties are examples of assignments performed by the incumbent in the classification.  It is not a total comprehensive list of duties, nor is it restrictive regarding job assignments:

• Types, proofreads, and tracks ongoing correspondence and reports and in-house memoranda from rough drafts prepared for signature by the Program Manager, Deputy Program Manager, Division Chiefs, and SSDSP staff as well as the Administration Director and the Department Secretary.
• Screen phone calls using basic technical understanding and a through operational knowledge to direct inquires to the appropriate SSDSP staff. 
• Refers inquiries from citizens, organizations and government agencies outside the Department, and Administration and Programs within the Department to the appropriate SSDSP Division staff or Department Administration
• Retrieves, receives, opens, stamps, distributes, and tracks incoming mail, referral correspondence from the Director's office, packages, and other material for the Division and Program.  Prepares and distributes outgoing mail.
• Manages the administrative functions of the Responsible Personnel Certification, training classes for erosion and sediment control.
• Fields phone and electronic inquires for  information regarding all of SSDSP's operations including erosion and sediment control and stormwater management laws, regulations, and design manuals; research publications; fact sheets; and guidance documents.  Distributes requested information to State and federal agency applicants, local and federal government officials, and the general public.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

 2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the administrative support field of work on a year-for-year basis for the required experience.  

One year of the required experience must include extensive telephone customer service and entering or retrieving data from a data management system.  One year must also include reviewing, editing, typing, and formatting correspondence, reports and other written documents.

Applicants must meet the selective qualification to be considered.  Include clear and specific information on your application regarding the qualification.  

Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or work processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Only candidates who meet the minimum qualifications will be considered. It is imperative that you give complete information on your application. Please note that you will be required by the appointing agency to provide proof upon hire for all certifications, licenses, education and work experiences. For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

STATE OF MARYLAND BENEFITS

It is STRONGLY preferred that you apply online; however, if you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and reference number on any documentation to ensure timely processing.

Completed applications, required documentation, and any required addendums may be mailed to:

Joanne Hobner, Manager, Recruitment and Examination
Office of Human Resources, MDE
Reference Number: 14-001362-019
1800 Washington Blvd.
Baltimore, MD 21230

The MD State Application Form can be found online

PLEASE NOTE: The Maryland Department of the Environment participates in the E-Verify Program.

TTY Users: call via Maryland Relay

We thank our Veterans for their service to our country, and encourage them to apply.
 
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity.