ADMINISTRATIVE AIDE

THIS RECRUITMENT IS LIMITED TO PERMANENT FULL-TIME DISABILITY DETERMINATION SERVICES (DDS) EMPLOYEES

State Salary Grade 11

Salary Range: $31,729 - $49,821

170 W. Ridgely Road, Timonium, Maryland  21093

This position provides administrative and operational support to the Medical Relations Office's Consultative Examination (CE) Functions/Process, assists in providing support to the CE Scheduling Unit (CEU), with the administration of the CE Oversight Plan, and with the agency's CE quality assurance process.

Provide lead support to the Scheduling Unit.  Identifies scheduling problems, troubleshoots, analyzes and trains staff.  Assists with CE recruitment needs by overseeing mass mailing and prepares orientation and training packages for CE panels.  Creates and maintains resource files on CE providers regarding monitored reports and background information.  Maintains CE vendor file system, notifies Maryland State Department of Education’s Financial Management Information System of information for billing and payment purposes.  Participates in agency’s quality assurance process.  Assists with the CE monitoring process.  Independently conducts annual credential checks of CE providers.  Provides clerical support and back up to the Medical Relations Office.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

Knowledge of business English, spelling, punctuation and grammar; ability to research methods, and techniques used in collecting, compiling, and organizing data and information for reports; establish and maintain effective working relationships with employees, supervisors, and CE providers; ability to lead; demonstrate the ability to access and utilize automated applications; ability to create tables and manage databases such as access, excel and other computer applications. 

THIS RECRUITMENT IS LIMITED TO PERMANENT FULL-TIME DISABILITY DETERMINATION SERVICES (DDS) EMPLOYEES

Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.  

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.    

  STATE OF MARYLAND BENEFITS  

Applicants must complete the Maryland State Government on-line application for employment recruitment #14-002572-012. The Application and any support documentation must clearly demonstrate that the applicant meets the prerequisite Minimum Qualifications for the position.

Paper applications can be completed and faxed to 410-554-9397 or mailed to DORS Human Resource Department at 2301 Argonne Drive, Baltimore, MD 21218. To obtain a paper application visit our website dors.state.md.us or marylandpublicschools.org. TDD (410) 554-9399. Inquiries can be made to 410-554-9424. Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850.

Individuals selected for positions with the Maryland State Department of Education's Disability Determination Service (DDS) will go through a complete federal background investigation. A suitability determination by the Social Security Administration is necessary to determine whether an employee can be issued credentials in order to have access to Social Security disability data, records, and systems. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

TTY Users: call via Maryland Relay

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.