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ADMINISTRATIVE OFFICER I - Contractual

Supplemental Hurricane Sandy Soc. Svc. Block Grant Executive Adm.

Recruitment #14-999999-1056

GRADE

13

LOCATION OF POSITION

Department of Human Resources
Office of Emergency Operations
311 W. Saratoga Street
Baltimore MD 21201-3500

Main Purpose of Job

This position serves as the Supplemental Hurricane Sandy Social Services Block Grant (SSBG) Executive Administrator for the Office of Emergency Operations (OEO). The incumbent in this position will provide administrative support to the Director of Emergency Operations to include assignment review and delegation to OEO staff. This position will also provide support to the administration of the Hurricane Sandy Supplemental Social Services Block Grant (SSBG) by performing outreach and communication for Somerset and other affected counties. This position will assist the OEO Director and the Finance Officer with SSBG program compliance.

POSITION DUTIES

  • Conducts outreach to counties affected by Hurricane Sandy: develops detailed outreach plan to include regular communication/ advertisement, visits to strategic sites in affected counties, community events, contacting potential eligible groups, and working with local NGOs and State/local agencies to identify groups that may benefit from the SSBG;
  • Works with local non-profits, local agencies involved in recovery, and State agencies to identify clients for intake in affected counties;  
  • Liaises with local Long-Term Recovery Committees in other affected counties to brief personnel on recovery plans and coordinate recovery missions, as appropriate;
  • Assists SSBG staff and OEO Finance Officer with preparation of SSBG-related procurement work, including drafting scopes of work, contract processing documents, and responses to funding proposals; 
  • Assists OEO Finance Officer with preparation of bi-weekly and quarterly reports for the Department of Health and Human Services describing activities of DHR staff, clients served, services being provided, and upcoming contracts/ events, etc.;
  • Interprets administrative decisions and policies related to Emergency Operations and transmits orders and instruction with the authority of the Director of Emergency Operations;
  • Acts as an intermediary for the Director of Emergency Operations by maintaining frequent contacts with public and private executives, professional staff and other officials;
  • Composes correspondence, assembles, compiles and summarizes data, and prepares reports;
  • Obtains materials from a variety of sources to be used for articles, reports and speeches for the Director of Emergency Operations;
  • Maintains important and confidential records;
  • Proofreads and signs outgoing correspondence with approval of the Director;
  • Utilizes word processing, database, spreadsheet software applications or desktop publishing computer software applications in order to prepare reports, charts, graphs or other documents;
  • Supervises Emergency Management interns assigned to the OEO in the absence of the OEO Planner;
  • Assists in procuring goods or services on behalf of clients; and
  • Attends OEO trainings that are designated as mandatory by the Secretary of the Department of Human Resources (i.e. Emergency Preparedness, Shelter Management Operations and Disaster Mental Health).

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

Education: Possession of a bachelor's degree from an accredited four-year college or university.

Experience: One (I) year experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year to year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

The ideal candidate will possess the following:

  • Demonstrated experience in project management and follow up on large, complex projects
  • Excellent oral and written communication skills: applicant should be able to demonstrate competence in a variety of administrative tasks, including preparing and reviewing written communications and briefings, taking detailed notes, and preparing a variety of documents of different levels of complexity with short notice and on short timelines
  • Exceptional computer skills (including MS Word, MS Excel and PowerPoint and the ability to quickly and successfully navigate unfamiliar programs)

Selection Plan

The assessment will consist of a rating of your education, training and experience related to the requirements of the position.  Therefore it is important that you provide complete and accurate information on your application.  Please report all related education, experience, dates and hours of work.  All information concerning your qualifications must be submitted by the closing date. 

You must possess the minimum qualifications to be considered for this position.  Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment and clearly indicate your college degree and major on your application.  Credit may be given for relevant part-time, temporary, or volunteer experience.  If you list the number of hours worked per week.  For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

FURTHER INSTRUCTIONS

Applicants who meet the minimum qualifications will be evaluated.  This office, with your approval, will verify your prior applicable work experience.  In order to receive full consideration for time worked, please complete dates of employment in its entirety and identify number of hours worked for each entry.

College transcripts are not required for review of your application and do not need to be forwarded.  Please clearly indicate your college degree and majors on your application.  If selected for an interview, you will be required to bring an official transcript with you.  For all foreign education obtained outside of the U.S., you will be required to provide proof of equivalent American education as determined by a foreign credential evaluation service if selected for an interview.

Online applications are STRONGLY preferred; however, the paper application may be submitted to: DHR/Employment Services Div ision, attn: Jocelyn Maschal, 311 W. Saratoga Street, Baltimore MD  21201.  The paper application must be received by 5 p.m. close of business on the closing date of the recruitment.  No postmarks will be accepted.  The previous Maryland State application (MS-100) will not be accepted.

TTY Users: call via Maryland Relay

We thank our Veterans for their service to our country, and encourage them to apply.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.




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