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Office Secretary III - Contractual

Guest Services Specialist

Recruitment #14-999999-863

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GRADE

Equivalent to a Grade 10

LOCATION OF POSITION

MD Police and Correctional Training Commissions, 6852 4th Street, Sykesville, Maryland 21784

Main Purpose of Job

This position is responsible for providing direct assistance and customer service to internal and external clients. This position will function as a general Office Secretary III and have the responsibility of assisting various units with day-to-day support functions. Primary functions will be managed within the Guest Services Unit assisting with reception functions, live scan fingerprinting, updating schedules, generating work orders and planning for upcoming special event needs through coordination between various units.

POSITION DUTIES

Some of the duties for this position include:

Providing back up support to receptionist as scheduled; 

Producing, updating, and assembling administrative forms and information for internal and external clients;

Maintaining and ordering office and first aid supplies for front desk and work rooms;

Providing live scan fingerprinting;

Assisting other units with telephone coverage, copying and production of class materials and handouts; and other duties deemed necessary.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

In order to meet this educational requirement an unofficial copy of your transcript must accompany your application.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the administrative support field of work on a year-for-year basis for the required experience.

SELECTION PROCESS

Please make sure you provide sufficient information on your application to show you meet the qualifications for this recruitment. We will not consider information submitted after the closing date.

EXAMINATION PROCESS

Your application may be a part of the examination process. The examination may consist of a rating of your education, training and experience related to the requirements of this position. The rating will be based on the information provided on your state application. Therefore, it is important that you accurately report all related education, experience, dates and hours of work.

BENEFITS

This is a contractual position with NO PAID State benefits.

FURTHER INSTRUCTIONS

Resumes will NOT be accepted in lieu of completing the online or paper application

If you do not have internet access, please mail your application (by the closing date) to:

Maryland Police and Correctional Training Commissions

ATTN: K. Hare

Recruitment Number 14-999999-863 

6852 4th Street

Sykesville, Maryland 21784

For more information, please call 410-585-3362 

 

If you have questions pertaining to this recruitment, call (410) 875-3567. To send additional materials relating to your application, email to: employment@pctc.state.md.us or fax to: (410) 875-3724. No applications and/or additional materials will be accepted after the closing date. (former MD State Application - MS100 will not be accepted). 

As an equal opportunity employer, Maryland is committed to recruiting and promoting employees who are reflective of the State's diversity.

TTY Users: call via Maryland Relay

We thank our Veterans for their service to our country, and encourage them to apply.

 



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