OFFICE SECRETARY I
Recruitment #15-001318-0010
| Department | DHS - Baltimore County DSS |
|---|---|
| Date Opened | 11/16/2015 11:59:00 PM |
| Filing Deadline | 11/30/2015 11:59:00 PM |
| Salary | $27,048.00 - $42,102.00/year |
| Employment Type |
Full-Time
|
| HR Analyst | Kendra Young |
| Work Location |
Baltimore County
|
GRADE
08
LOCATION OF POSITION
Baltimore County Department of Social Services
Family Services Unit
6401 York Road
Baltimore MD 21212
Main Purpose of Job
POSITION DUTIES
Answering the Screening Unit phones, directing callers to the appropriate line or resource, assisting the social workers by taking reports; correctly identifying the caller needs and relaying the information to the screening social work staff; providing paper supply and equipment assistance for copiers, fax machines, printers and mail distribution; set-up cubicles for new employees; organizing the supply cabinet; delivering closed records and flex funds to finance; providing lunch and end of day coverage of the CAC (Child Adovacy Center) reception desk; destroying the physical records of all cases in MD CHESSIE (Maryland Children's Electronic Social Services Information Exchange System) that are due for expunging by using CHESSIE and CIS (Client Information System) ID clearances to determine the correct expunging date; searching, identifying and creating correct CIS ID by registering the client in active cases so that services may be provided; using CHESSIE, CIS and MVA (Motor Vehicle Administration) databases to conduct searches at the request of Division worker, to obtain information on clients benefits, Services/ CPS history, demographic information, driving record status.
MINIMUM QUALIFICATIONS
Please describe in detail any job duties relating to the minimum qualifications stated below and include any computer software experience (Excel, CHESSIE, Powerpoint, Word etc.) used in the each of the positions you held.
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: One year performing secretarial or clerical work involving typing duties. (Please give specific examples of the duties stated above, including any duties where you typed or performed data entry)
Notes:
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
Applicant must meet both Minimim and Selective Qualifications
SELECTIVE QUALIFICATIONS
One year performing secretarial or clerical duties in a Social Service or Human Service Environment.
PLEASE NOTE: This experience is required for approval; there are no substitutions. If you do not possess this experience, your application will be disapproved and you will not be considered for this vacancy.
Applicant must meet both Minimum and Selective Qualifications
DESIRED OR PREFERRED QUALIFICATIONS
One year using CHESSIE and CIS (client information system).
SPECIAL REQUIREMENTS
Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or word processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.
EXAMINATION PROCESS
The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.
For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.
BARGAINING UNIT STATUS
The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.
BENEFITS
FURTHER INSTRUCTIONS
Minimum Qualifications:
All information used to review your qualifications for minimum qualifications must be included in your application and received by the closing date for this recruitment.
You must possess the minimum qualifications (and any selective qualifications or limitations on selection) to be considered for this position.
If you are scheduled to complete an educational or licensing requirement within six months of the assessment, you may participate in the application process.
Permanent Maryland State employees may also complete necessary experience requirements within six months of the date of the assessment. However, such candidates will appear in pending status on the eligible list until documentation has been received that the educational and/or experience requirements have been met.
Credit may be given for relevant part-time, temporary, or volunteer experience if you list the number of hours worked per week.
Education obtained outside the United States or its territories: You will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service. Foreign school credential evaluations must be submitted with your application.
Candidates may submit college transcripts directly to the Examination Services Unit (ESU) via the methods described below. ESU will not accept transcripts that require someone other than the applicant to register or log in to a college website to obtain the transcript. Transcripts must be legible.
Applications:
Online applications are strongly preferred; however, the paper application may be submitted to: DHR Examination Services Unit, 311 W Saratoga Street, First Floor, Baltimore, Maryland 21201.
The paper application must be received by 5 pm on the closing date for the recruitment; no postmarks will be accepted. Information received after the closing date will not be considered.
IMPORTANT: Please do not send cover letters, resumes or copies of diplomas; they are not required for this recruitment's examination process and will not be considered.
Contact Information:
Inquiries regarding applications or the submittal of supplemental information, such as foreign school evaluations, for this recruitment can be directed via the following:
Mail: DHR Examination Services Unit, 311 W Saratoga Street, First Floor, Baltimore, Maryland 21201 (All information must be received by 5 pm on the closing date.)
Email: dhr.esu@maryland.gov (Please indicate recruitment number and analyst name from the recruitment announcement when emailing.)
Fax: 410-333-0882
TTY users: please call the Maryland Relay Service at 1-800-925-4434.
For questions about this recruitment, please contact Kendra Young at Kendra.young@maryland.gov .
The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.
We thank our Veterans for their service to our country and encourage them to apply.
As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.
Bilingual applicants are encouraged to apply.
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