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OFFICE SECRETARY II

Recruitment #15-001328-0021

Introduction

This is a twelve month position in the front office of the Columbia Campus of the Maryland School for the Deaf. 

The Maryland School for the Deaf (MSD) is a diverse, bilingual community who in partnership with families, provides an equitable and exemplary education in a nurturing, engaging and challenging environment to insure our students achieve personal excellence and become lifelong learners.  As such, we are looking for dedicated individuals who can join us to support the education of the children at MSD.

GRADE

09

LOCATION OF POSITION

MSD, Columbia Campus, 8169 Old Montgomery Rd., Ellicott City, MD 21043

Main Purpose of Job

This position is responsible for supporting the Principal and administrative staff at the Columbia Campus of the Maryland School for the Deaf.  The position is mainly responsible for secretarial duties such as typing letters, memos, reports and other documents as well as answering the telephone in a professional and courteous manner, screening calls for routine or emergency requests, and greeting guests.  Responsible for processing various online forms such as interpreter and field trip requests and getting the necessary signatures in a timely manner.

POSITION DUTIES

This position provides front desk coverage and opens, sorts and distributes incoming correspondence.   Proofreads outgoing correspondence and reviews for completeness and accuracy.  Relieves the supervisor of operational details by assembling, compiling and summarizing data into a concise form and preparing reports.  Responsible for gathering information school wide for copier report.  Must maintain front office supplies and dollar balance in postage machine.  Help guide visitors to appropriate building or department and ensure that all visitors are properly checked in.  May be assigned special projects by the Principal of the school.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years performing office, secretarial type, or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

LIMITATIONS ON SELECTION

Must be proficient and able to carry a conversation in American Sign Language.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or word processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Should be able to use video phone.

SELECTION PROCESS

Applicants who meet the minimum qualifications will be evaluated.  The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position, therefore, it is essential that you provide complete and accurate information on your application.  Please report all related education, experience, dates and hours of work.  For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Applicants certified to list will receive eligibility for a period of one (1) year.

BENEFITS

FURTHER INSTRUCTIONS

Online application process is STRONGLY preferred.  Please attach a copy of High School Diploma or High School Equivalency Certificate to your application.  If online access is not available or if you encounter difficulty, you may submit via mail, e-mail, fax, or deliver in person before the closing date and time.  Please include your name and recruitment number on any documentation to ensure timely processing.  Resumes will NOT be accepted in lieu of completing the online or paper application.  Additional or supplemental information must be submitted by the closing date and time.  Application inquiries or supplemental information can be directed to the following:

Mailing Address: Maryland School for the Deaf, Recruitment Department, P. O. Box 894, Columbia, MD 21044

E-mail: emily.hicks@msd.edu

Fax: 410-480-4536

Phone: 410-480-4535

TTY Users: call via Maryland Relay

Individuals from traditionally underserved and underrepresented groups are strongly encouraged to apply.  As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.




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