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OFFICE SECRETARY II

Recruitment #15-001328-0023

GRADE

09

LOCATION OF POSITION

DHR/ BALTIMORE CITY DEPARTMENT OF SOCIAL SERVICES

1910 NORTH BROADWAY

BALTIMORE, MD 21213

Main Purpose of Job

The function of the Office Secretary is to assist in the administrative routine work of the Family Investment Center (FIC). This position reviews and compiles payroll and attendance for all employees to submit to payroll, handles routine correspondence and makes contact with units that deal with supplies, forms, equipment, repairs, etc. Additionally, the incumbent is responsible for opening and delivering mail to all staff, overseeing PEP compliance controls for the FIC, monitoring facility related problems/issues, maintaining the District Manager's phone, voicemail, calendar, etc. to ensure timely completion of assignments and events, and overseeing Emergency Assistance to Families with Children (EAFC) checks by tracking them and returning unclaimed checks to the Finance Division.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

SELECTIVE QUALIFICATIONS

One year experience performing secretarial or clerical duties handling reports, confidential information, and managing an Administrator's calendar in a professional office setting.

DESIRED OR PREFERRED QUALIFICATIONS

Preferred Qualification:The candidate will possess excellent oral and written communication skills and working knowledge of Microsoft Office.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or work processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position.   

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.

BARGAINING UNIT STATUS

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are STRONGLY preferred.  If the online application process is not available, please send your paper application and supplemental questionnaire (if applicable) to: DHR Examination Services Unit, 311 W. Saratoga Street, First Floor Attention: LaToura Jones Baltimore, Maryland 21201 Or fax requested information to: 410-333-0882; Email dhr.esu@maryland.gov: Voice 410-767-7414, toll-free: 1-800-332-6347.

Do not submit unsolicited documentation. The paper application must be received by 5 PM on the closing date for the recruitment.  TTY Users: call via Maryland Relay, 1-800-925-4434.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

We thank our Veterans for their service to our country, and encourage them to apply.




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