CONTRACTUAL OFFICE SECRETARY III [216110]

The Maryland Department of Housing and Community Development (DHCD) is a national leader in revitalizing communities and financing affordable housing.  We are good but strive to be great.  To make this happen our team needs members that will challenge the status quo, effectively communicate ideas and issues, independently bring forth practical and efficient solutions, believe change is good and want to come to work knowing that what they do makes a difference in their neighborhood.

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Crownsville, Maryland.  DHCD will be relocating from Crownsville, Anne Arundel County, to the New Carrollton transit stop location in Prince George’s County in April 2015.

DHCD has an immediate opening for an Administrative Aide in its Division of Neighborhood Revitalization.  This individual must be a highly organized, customer oriented, self-motivated, team player, with secretarial/administrative experience.  The Administrative Aide will primarily serve as receptionist and office manager for Neighborhood Revitalization’s New Carrollton office. This individual will provide administrative support to office staff, receive and direct visitors and clients, compose correspondence and provide information in response to inquiries.  This position is responsible for telephone coverage, office inventory, database maintenance, procurement of supplies and maintenance of office equipment.  This position also assists in preparing for trainings, meetings, and conferences. The incumbent must have a professional demeanor, great interpersonal skills, and be self-motivated.  The position will operate primarily out of the Division’s office in Crownsville which will move to New Carrollton in spring 2015.

Please read job announcement carefully. Minimum and Selective Qualifications are required; if you do not meet the criteria you will not be considered for this position.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.  

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

• A minimum of one year’s experience working in a government or nonprofit setting preferred.  
• Candidates should have excellent software and communications skills. Especially desirable is experience in coordinating calendars in Google Mail and Outlook, working with Gmail and Google Drive, and experience with Microsoft PowerPoint, Excel and Word. 
• Experience working with grant programs highly desirable.

Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or word processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please provide sufficient information on your application to document that you meet the minimum and selective qualifications for this recruitment. Please provide transcripts, certifications or diplomas to document educational or certification qualifications. Educational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted with your application. For further information, you may call International Consultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc. 1-800-932-3897 or (202) 331-2925. Successful candidates will be ranked as  Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year. Eligible list may be used to fill future vacancies of the same classification.

The examination will consist of a rating of your education, training, and experience related to the requirements of the position.  You may be required to complete a qualifications supplement, or the rating may be based on your application.  Therefore, it is important that you provide complete and accurate information on your application.  Report all experience and education that is related to this position.

Online applications are STRONGLY preferred.  However, if you wish to submit a paper application or are unable to upload your transcripts into the system, please send via fax or mail.  Please include a cover memo with the following information:

Attn: Alicia Townsend, Recruitment Manager
Your First and Last name
Last 4 of SS#
Recruitment #
Classification (Job Title) of Recruitment

Please be advised that we can no longer accept the old MS-100 or resumes in place of application.  Please do not put "See Resume" in the job duties section of your application; your application will not be considered.  If you are interested in the position and cannot apply online please fill out the revised paper application which can be found on JobAps or by contacting the Department of Budget and Management's Recruitment and Examinations Division Job Information Line at 410- 767-4850.

Fax: (410) 514-7029

Mail to:

Alicia Townsend, Recruitment Manager
Office of Human Resources
100 Community Place
Crownsville, MD 21032  
TTY Users: call via Maryland Relay

We thank our Veterans for their service to our country, and encourage them to apply.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

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