OFFICE SECRETARY III

The Maryland State Department of Education is recruiting for an Office Secretary III; located in the Division Early Childhood Development (DECD). The resulting eligible list will be maintained for one (1) year. Persons interested in future vacancies within this classification must re-apply.

10

5303 Spectrum Drive

Suite G

Frederick, MD 21703

This position provides administrative support and office management support for the Regional Manager of the Office of Child Care and her/his subordinates as well as supporting the day care community in the Baltimore City area. Duties require a thorough knowledge of regulations, procedures, and polices, use of considerable tact, discretion, independent judgment, accuracy and decision making.

Processes Child Care applications to include Criminal Background Checks (CBC's) and releases utilizing Child Care Automated Tracking System (CCATS), Central Information System (CIS) and CHESSIE applications in order to maintain accurate caseload information by following office procedures. Processes all incoming and outgoing mail, Criminal Justice Information System emails (CJIS), and in order to ensure timely transmittal of information by following the office standard procedures. Maintains and processes closed filed for retention and disposal in order to ensure ease of retrieval and accurate disposition of closed files by following OCC retention schedule and office procedures established by the regional Manager. Incumbent makes/takes appropriate referrals and messages of incoming calls and walk-ins to facilitate prompt and professional communication by following office procedures and business protocol.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes:  1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.  

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience. 

Ability to adapt to new technologies quickly

Highly proficient in Microsoft Word, Excel and Outlook

Experience processing, filing and updating applications

Ability to accurately maintain open and closed files in a high volume environment when requested

Extremely detail oriented

Good organizational skills, multi-tasking and problem solving skills

Ability to accurately distribute incoming and outgoing mail, emails and faxes to multiply Division and staff.

Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or work processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Applicants who meet the minimum qualifications will be evaluated.  The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position.  Therefore, it is essential that you provide complete and accurate information on your application.  Please report all related education, experience, dates and hours of work.  For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Applicants certified to list will receive eligibility for a period of one (1) year.  Incomplete applications will not be accepted.

Online applications are STRONGLY preferred; however, the paper application may be submitted to MSDE, Office of Human Resources - Staff Employment Section, 200 W. Baltimore Street St, Baltimore, MD 21201.  The paper application must be received by 5 pm, close of business, on the closing date for the recruitment.  No postmarks will be accepted.

If you need to submit additional information, the preferred method is to upload.  If unable to upload, please fax requested information only to 410-333-8950. Appropriate accommodations for individuals with disabilities are available upon request by calling: (410) 767-1251 or MD TTY Relay Service 1-800-735-2258.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position. Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

If you have specific questions about this recruitment, please call 410-767-0019.

We thank our Veterans for their service to our country, and encourage them to apply. As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.