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OFFICE SERVICES CLERK

Recruitment #15-001376-0006

Introduction

This recruitment is only for permanent or contractual employees working with the Maryland Parole Commission for the Department of Public Safety and Correctional Services.  The resulting eligible list will be used to fill only the current vacancy at the Maryland Parole Commission.

GRADE

8

LOCATION OF POSITION

Maryland Parole Commission, 6776 Reisterstown Road, Baltimore, MD  21215.

Main Purpose of Job

The main purpose of this position is to schedule all Division of Correction inmates for initial parole hearings in accordance with Maryland Parole Commission policy, procedures and state law.

POSITION DUTIES

  • Reviews and processes pre-parole jail investigations received from DPSCS Community Supervision centers.
  • Determines parole eligibility by reviewing all commitments included in the inmate's total term of confinement.
  • Dockets parole hearings by preparing and organizing files, typing the dockets, and completing data entry.
  • Ensures that detention center staff are notified via email or fax no less than two weeks prior to scheduled parole hearings.
  • Distributes dockets and files to the Hearing Officers and/or Commissioners no less than eight business days prior to the scheduled parole hearings.
  • Ensures that files are tracked to the appropriate Hearing Officers and/or Commissioners in accordance with the weekly schedule.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience performing clerical duties.

Notes:

1. Additional experience performing clerical duties may be substituted on a year-for-year basis for the required education.

 2. Applicants may substitute education from an accredited college or university at the rate of thirty semester credit hours for one year of experience on a year-for-year basis for the required experience.

 3. Six months clerical training with three courses in subjects such as keyboarding, clerical math, word processing, spreadsheets, database, graphics presentation, proofreading, or office etiquette may be substituted for six months of the requires experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administrative classifications or in Administrative, Clerical, or Office Services specialty codes in the Clerical Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

  • Ability to provide attention to detail.
  • Ability to demonstrate effective written and verbal communication skills.
  • Strong ability to organize paper and electronic files and manage multiple processes.

LIMITATIONS ON SELECTION

Must be a permanent or contractual employee working with the Maryland Parole Commission for the Department of Public Safety and Correctional Services.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position.  Therefore, it is important that you provide complete and accurate information on your application.

BARGAINING UNIT STATUS

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

BENEFITS

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

Resumes will NOT be accepted in lieu of completing the online or paper application.

If you do not have internet access, please mail your paper application, which is located at www.dbm.maryland.gov, to:

HRSD-Recruitment and Examination Unit

ATTN:  ORobi

6776 Reisterstown Road, Suite 309

Baltimore, MD  21215

For more information, please call 410-585-3060.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

TTY  Users: call via Maryland Relay

We thank our Veterans for their service to our country, and encourage them to apply.




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