ADMINISTRATIVE AIDE

11

301 W. Preston St, Baltimore MD 21201

To provide administrative support services to the Division of Fiscal Services.

• Opens, reviews, sorts and distributes all incoming mail to appropriate units and subunits.
• Receives, verifies and distributes the Department's paychecks.
• Prepares letters and documents; receives visitors, phone coverage, provides assistance to various offices, maintains logs, organizes and maintains files and performs other related duties.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

Candidates must have two years of experience working in a payroll office.

Experience processing mail and working in Microsoft and Excel applications is preferred. 

This recruitment is limited to applicants willing to work in Baltimore City.

Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or word processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  The examination will consist of a rating of your education, training and experience related to the requirements of the position.  Successful candidates will be placed on the employment eligibility list categorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED.  The list will be valid for at least one year and may be extended.  The list will be used by the hiring agency to select employees.  You must possess the minimum qualifications before you may be selected for a State job – Verification will be completed by the appointing authority.  Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week.  You must include on your application the time you spent in such activity.  You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

STATE OF MARYLAND BENEFITS  

If you are unable to submit an application online, you may send a paper application, by the closing date, to: Personnel Division, Dept. of General Services, 301 W. Preston St., Room 1207, Baltimore, MD  21201.

TTY Users: call via Maryland TTY Relay (800)735-2258

We thank our Veterans for their service to our country, and encourage them to apply.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.