MANAGEMENT ASSOCIATE

This is a Position Specific Recruitment for the Social Services Administration.  You must possess one year of experience using Microsoft Word, Excel, Access and PowerPoint and meet the minimum education and experience requirements to be approved for this recruitment.

13

Department of Human Resources

Social Services Administration

311 W. Saratoga Street

Baltimore, MD 21201

The main purpose of this position is to serve as a Management Associate for the Deputy Executive Director of the Social Services Administration (SSA) within the Department of Human Resources.  This position provides administrative support to areas related to the daily operations of SSA's programs, procedures and policies, and supports SSA's mission to protect vulnerable children, prevent abuse and neglect and promote family stability. The Management Associate is responsible for SSA's program and informational manuals, training and supporting program clerical staff, and coordinating and managing SSA's program meetings.  This position requires working knowledge of SSA's programs, procedures and policies, Child and Adult Welfare terminology, use of considerable tact, discretion, independent judgment and decision making.  The incumbent in this position takes meeting notes and types minutes for managers to review; tracks timesheets and expense accounts; maintains supplies and important confidential records that pertain to Adult and Child Welfare issues (i.e. child and adult specific, provider payments, and personnel documents); develops, maintains and organizes daily logs and filing systems for incoming controls; composes, prepares, reviews and proofreads correspondence, forms, charts, reports, budget estimate sheets and other written documents as requested by the Deputy Executive Director; verifies, enters, updates and retrieves essential data from databases and spread sheets on behalf of the executive office staff for use at meetings and conferences; and designs reports in a variety of databases which include: Microsoft Word, Excel, Access and PowerPoint.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

One year of experience using Microsoft Word, Excel, Access and PowerPoint.

Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or word processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position.  For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

STATE OF MARYLAND BENEFITS  

Online applications are STRONGLY preferred.  If the online application process is not available, please send your paper application and supplemental questionnaire (if applicable) to:

DHR Examination Services Unit

311 W. Saratoga Street, First Floor

Baltimore, Maryland 21201

Or fax requested information to: 410-333-0882. 

Do not submit unsolicited documentation.  The paper application must be received by 5 PM on the closing date for the recruitment. 

TTY Users: call via Maryland Relay

We thank our Veterans for their service to our country, and encourage them to apply.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.