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ASSISTANT TO THE COMMISSIONER I - WCC

Assistant to the Commissioner - F/T Contractual

Recruitment #15-003507-0001

GRADE

11

LOCATION OF POSITION

Baltimore, MD

Main Purpose of Job

Looking for an exciting opportunity?  The State of Maryland Workers’ Compensation Commission is currently seeking an energetic, highly organized, self-starting team player to oversee the day to day operations of a Commissioners office in its Hearings Division.  The Hearings Division is responsible for providing the Commissioners with relevant information needed for the adjudication of workers’ compensation claims.  It is responsible for processing Orders, Settlements and correspondence as decided and determined by a WCC Commissioner.  The main purpose of this position is to act as direct liaison to a Commissioner insuring that no administrative breakdowns occur during the absence of the Commissioner.  The incumbent must perform extremely well in a high pressure, high volume job that requires close and often exacerbating contact with the public and the legal profession.  The incumbent must have the ability and willingness to accept responsibility and act on his/her own judgment freeing the Commissioner from many details and allowing them to concentrate in hearing cases and dealing with adjunct legal matters to a far greater extent that would be otherwise possible.  The incumbent must also possess the ability to multi-task insuring efficient workflow, specifically through prioritization and organization.  The Commissioner’s office functions efficiently, in great measure, due to the independent judgment and assertiveness of the Assistant.

This position requires exercise of imagination, skill and tact and is essentially administrative and not secretarial.  This position is unique in that the incumbent must have the intellect to learn a considerable amount of law, not only to develop and process the great volume in incoming/outgoing legal documents but also to address inquiries made to the office by lawyers and insurance company representatives.  The incumbent must have management talent to coordinate the flow of documents and information between the various divisions within the agency, the Commissioner’s office being the hub around which all the others evolve concerning the adjudication of cases.  Furthermore, the incumbent must have the tact to deal with the public, as well as public officials, employers, insurance carriers and lawyers on a daily basis.  The incumbent must possess the ability to translate legal jargon into lay language to accommodate the needs of inquiries in a courteous and professional manner, using clear and concise verbal and written skills.  In addition, the incumbent must possess the discretion to do all of the above while respecting the right of privacy and confidentiality of all those concerned.

POSITION DUTIES

• Analyzes, prepares, calculates and processes legal Awards/Orders from the Commissioner’s decisions and legal documents submitted, including but not limited to: Stipulations, Settlements, Lump Sums, Appeals and Advancements.

• Reviews US mail, interdepartmental mail and email for processing, answers phone, and walk- in requests and inquiries applying to Workers’ Compensation law, regulations and procedures.

• Analyzes, prepares, calculates and processes legal Awards/Orders from the Commissioner’s decisions and legal documents submitted, including but not limited to: No Action Review Mail, Rehearing’s, Emergency Hearing Requests, Fee Petitions, Corrections and Other Motions.  Addresses inquiries on Commissioner duty days and in a Commissioner’s absence.

• Handles dockets, including but not limited to: reviewing, assembling and breaking down, pre and post data entry, emergency and special request scheduling and postponements.

• Prepares itinerary, leave requests and expense accounts, schedules appointments, telephone conferences/hearings and meetings for the Commissioner.  Researches and interprets workers’ compensation laws and regulations in order to provide a Commissioner with relevant information needed for the adjudication of workers’ compensation claims.

MINIMUM QUALIFICATIONS

Education: Graduation from a standard high school or possession of a state high school equivalence certificate.

Experience: Two years of experience in work requiring knowledge of the function, organization, procedures and governing laws and regulations of the Workers’ Compensation Commission.

OR Six months experience providing paralegal support to a Workers’ Compensation Commissioner in the review, adjudication and processing of contested workers’ compensation claims.

Note:1. Additional experience in work requiring knowledge of the function, organization, procedures and governing laws and regulations of the Workers’ Compensation Commission may be substituted on a year-for-year basis for the required education.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Paralegal Specialist classifications or Paralegal Specialist specialty codes in the Legal and Kindred field of work involving workers’ compensation claims on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

• The ideal candidate will have experience in preparing administrative court orders

• Advanced documented skills in Microsoft Office (Word, Excel, Outlook and PowerPoint).

SPECIAL REQUIREMENTS

Demonstrated ability to accurately keyboard on a typewriter, a personal computer, computer terminal or work processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

The examination will consist of a rating of your training and experience as provided with your application. Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.

Please include your resume along with your completed online employment application.  During the online application process, use the Resume tab to select a method for including your resume (Upload Your Resume or Type or Copy/Paste Your Resume). 

All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

BENEFITS

FURTHER INSTRUCTIONS

TO APPLY: Please include your resume along with your completed online employment application.  During the online application process, use the Resume tab to select a method for including your resume (Upload Your Resume or Type or Copy/Paste Your Resume). 

If you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person.  Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.  Please include your resume along with your completed employment application.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendums may be mailed to:

Workers' Compensation Commission
Attn: 15-003507-0001
10 E. Baltimore Street, Personnel Division
Baltimore, MD 21202

For information regarding this recruitment, please email wccpers@wcc.state.md.us
TTY Users: call via Maryland Relay

We thank our Veterans for their service to our country, and encourage them to apply.

WCC is an equal opportunity employer. It is the policy of WCC that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.




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