FISCAL ACCOUNTS TECHNICIAN II - Contractual

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Department of Human Resources

Budget and Finance Accounts Payable Division

311 West Saratoga Street

Baltimore MD 21201-3500

This position processes various types of invoices including but not limited to direct pay voucher, payments against purchase orders and interdepartmental payments. The incumbent in this position may audit and process employees, board member and volunteer travel advances, expense vouchers, salary advances or travel advances checks. This position ensures that all invoices and travel vouchers received are processed accurately and in a timely manner and may also be responsible for the reconciliation of the working fund and bank deposits.

Verifies data request for payment to determine accuracy, proper authorized signature and/or receiving report, and if previously paid; enters data into the Financial Management Information System (FMIS) appropriately; ensures compliance with State mandated processing guidelines; develops and implements Excel spreadsheets to facilitate processing of invoices; prepares salary advances, settlement checks, travel advances, account reconciliation or working fund checks and reviews of all supporting documentation; requires adherence to the Agency's Security of Checks Procedures; develops, calculates, monitors and ensures that Agency funds are accrued and paid in accordance with agency policies and procedures; maintains adequate documentation supporting all accrued expenditures and related payments; tracks accrued expenditures, liquidations and accuracy of accrual balances for review by Department of Human Resources (DHR) Program and Finance staff as well as legislative and internal auditors; prepares bank deposits for courier pickup and records the deposit in the Relational Statewide Accounting and Reporting System (R*STARS) or Working Fund Deposit Ledger; ensures that all checks are properly endorsed and deposited within 24 hours of agency receipt; updates the R*STARS system in FMIS for transmission to the State Treasures Office by recording the deposit information into the excel Working Fund Deposit Ledger; identifies accounts receivable transactions and promptly notifies management of the collection to ensure credit to the account; maintains the automated working fund database, recording daily receipts and disbursements; reconciles daily activity with cumulative balances and monitors the fund balance to ensure availability of funds for future disbursements; and audits and reviews individuals' expense accounts in accordance with State and DHR guidelines.  

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.

Note:

1. Candidates may substitute experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required education.

2. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

Not Applicable.

The assessment will consist of a rating of your education, training and experience related to the requirements of the position. Therefore it is important that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. All information concerning your qualifications must be submitted by the closing date. 

You must possess the minimum qualifications to be considered for this position. Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment and clearly indicate your college degree and major on your application. Credit may be given for relevant part-time, temporary, or volunteer experience. If you list the number of hours worked per week. For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service.

CONTRACTUAL EMPLOYEE HEALTH BENEFITS

College transcripts are required for the review of your application and must be included with your application. Applications submitted without a transcript will not be considered. All foreign education obtained outside the U.S., you will be required to provide a foreign school evaluation. Information received after the closing date will not be considered. 

Online applications are highly recommended, however the paper application may be submitted to Attn: J. Howard, DHR Employment Services Unit, 311 West Saratoga Street, Room 140, Baltimore, Maryland 21201-3500; Email janice.howard@maryland.gov. The paper application must be received by 5pm, on the closing date for the recruitment, no postmrks will be accepted. If you upload documents it must be submitted as one document. If unable to upload, please fax requested information only to 410-333-0882. 

All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity.

We thank our Veterans for their service to our country, and encourage them to apply.