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FISCAL ACCOUNTS TECHNICIAN II

Recruitment #15-004523-0016

Introduction

This is a Position Specific Recruitment for the Office of Budget and Finance.  You must possess six months experience creating Excel spreadsheets and/or entering data into an accounting system, i.e., FMIS or RSTARS and meet the minimum education and experience requirements to be approved for this recruitment.

GRADE

11

LOCATION OF POSITION

Department of Human Resources

Division of Budget and Finance

311 W. Saratoga Street

Baltimore, MD 21201

Main Purpose of Job

This position processes various types of invoices including but not limited to direct pay vouchers, payments against purchase orders and inter-departmental payments; audits and processes employee, board member and volunteer travel advances and expense vouchers; prepares salary advances or travel advance checks; ensures that all invoices and travel vouchers are processed accurately and timely; completes reconciliation of the working fund; and ensures bank deposits and accruals accuracy.

The incumbent in this position verifies data for payment requests; enters appropriate data in Financial Management Information System(FMIS); processes invoices timely to ensure compliance with State mandated processing guidelines; develops and implements Excel spreadsheets; prepares and maintains set-up and monitoring Year-End-Close (YEC) accruals and disbursements; prepares all salary advances, settlement checks, travel advances, account reconciliation or working fund checks when requested by a supervisor or manager; requires adherences to the Agency's Security of Checks Procedures; types pertinent information accurately; performs secondary review of advance requests, expense vouchers, deposits, invoices and check issuances for payment amount, account codes and all supporting documentations; prepares bank deposits for courier pickup and records deposit in the Relational Statewide Accounting and Reporting System(R*STARS) or Working Fund Deposit Ledger; identifies accounts receivable transactions and promptly notifies management of the collection to ensure credit to the account; maintains the automated working fund database, records daily receipts and disbursements; reconciles daily activity with cumulative balances and monitors the fund balance to ensure availability of funds for disbursements; compiles monthly receipt and disbursement activity for bank reconciliation purposes and audits and reviews individuals' expense accounts in accordance with State and DHR guidelines.

MINIMUM QUALIFICATIONS

Please describe in detail any job duties relating to the minimum qualifications stated and include any computer software experience (ex. Word, Excel, Access, etc.) used in each of the positions you held.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.

Note:

1. Candidates may substitute experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required education.

2. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

SELECTIVE QUALIFICATIONS

Six months experience creating Excel spreadsheets and/or entering data into an accounting system, i.e., FMIS or RSTARS.

Applicants must meet the selective qualification to be considered.  Include clear and specific information on your application regarding the qualification.

SELECTION PROCESS

Please provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. 

Successful candidates will be ranked as Best Qualified, Better Qualified or Qualified and placed on the employment (eligible) list for one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position. 

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.

BARGAINING UNIT STATUS

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are STRONGLY preferred.  If the online application process is not available, please send your paper application and supplemental questionnaire (if applicable) to:

DHR Examination Services Unit

Attention: Leslie Wigfield

311 W. Saratoga Street, First Floor,

Baltimore, Maryland 21201

Or fax requested information to: 410-333-0882; Email dhr.esu@maryland.gov: Voice 410-767-7316, toll-free: 1-800-332-6347.

Do not submit unsolicited documentation. The paper application must be received by 5 PM on the closing date for the recruitment. 

TTY Users: call via Maryland Relay, 1-800-925-4434.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.




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