ADMINISTRATIVE SPECIALIST III

P. O. Box 6338

Timonium MD 21093

Responsible for independently performing a variety of complex administrative, fiscal, and budget duties for the Program Manager II that withstand federal and State review and audit. Responsible for independently performing procurement, telecommunications, security, and human resources duties at Disability Determination Services (DDS).

Independently prepares official correspondence to State, federal and private agencies pertaining to legal and fiscal matters; develops and maintains complex spreadsheet reports for various budget and personnel matters using Microsoft Excel.  Maintains accurate hard copy files of reports, purchase orders, budgets, contracts and administrative correspondence.  Prepares monitors and maintains purchase orders for all service and maintenance contracts. Records, analyzes and monitors information into the Financial Management Information System (FMIS) accounting system. Responsible for agency’s telecommunication system including training to staff on telecommunication policies and procedures.  Controls and issues State photo identification access cards and parking tags.  Distributes and collects staff timesheets bi-weekly and forwards to DORS personnel. Compiles personnel data of time/leave hours for staff generating Federal (SSA-4514) report for SSA. Coordinates open enrollment and directs personnel issues to parent agency (DORS).  Assist in recruitment of Support Services Personnel. 

EDUCATION: Completion of 60 credit hours at an accredited college or university.

Experience:  Two years of experience in administrative or professional work.  

NOTES:  Applicants may substitute a bachelor’s degree from an accredited college or university for the required education and experience.  Applicants may substitute experience as defined above for the required education at the rate of one-year experience for 30 credit hours of education, for up to 60 credit hours of the required education.

Working knowledge of English usage; knowledge of public finance, including budgeting, purchasing, and fiscal controls; knowledge of reference, research methods, and techniques used in collecting, compiling, and organizing data and information; knowledge of the practices of personnel administration; Knowledge of Microsoft computer software programs including FMIS; ability to create tables and manage databases such as access, excel and other computer applications. 

Individuals selected for the positions with the Maryland State Department of Education, Disability Determination Services will go through a complete federal background investigation.  A suitable determination by the Social Security Administration is necessary to determine whether an employee can be issued credentials in order to have access to Social Security disability data, records and systems.

STATE OF MARYLAND BENEFITS

Applicants must complete the Maryland State Government on-line application for employment recruitment #15-006118-0002. The Application and any support documentation must clearly demonstrate that the applicant meets the prerequisite Minimum Qualifications and possesses the Essential Requirements for the position. Paper applications can be completed and faxed to 410-554-9397 or mailed to DORS Human Resource Department at 2301 Argonne Drive, Baltimore, MD 21218.  To obtain a paper application visit our website dors.state.md.us or marylandpublicschools.org. TDD (410) 554-9399. Inquiries can be made to 410-554-9424. Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850.

Proof of eligibility to work in compliance with the Immigration Reform and Control Act, and travel throughout the State are required.  Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment. TTY Users: call via Maryland Relay As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.