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AGENCY PROCUREMENT SPECIALIST II

Recruitment #16-000849-0008

Introduction

This is a Position Specific Recruitment limited to current employees of the Maryland Department of Human Resources, Procurement Division employees.

GRADE

15

LOCATION OF POSITION

Department of Human Resources

Budget and Finance/Procurement Division

311 W. Saratoga Street

Baltimore MD 21201-3500

Main Purpose of Job

The primary purpose of this position is to ensure appropriate and consistent application of COMAR Title 21 Procurement Regulations and Department of Human Resources (DHR) Procurement Policy and Procedures are followed in order for DHR to implement its programs and services.

POSITION DUTIES

Reviews for substance and accuracy, and processes procurement transactions, solicitations, Request for Proposals, Invitation to Bids (IFB), etc.; ensures all documents are completed and included in procurement package; reviews specifications for accuracy and approval; reviews specifications requiring Department of General Services (DGS) approval prior to submission for processing; advises and instructs all of the Department's Central Administrations and Local Departments of Social Services staff to accurately prepare solicitations, contracts, contract amendments, contract renewals, Grant Agreements, Inter-Governmental/Inter-Agency Agreements, Memorandums of Agreement/Understanding; provides assistance as well as guidance with master contract procurements: i.e. IT Consulting and Technical Services, IT Commercial Off-the Shelf Software, IT Hardware, etc.; initiates, processes, and approves requisitions and purchase orders; assists with the implementation of programs and services; obtains best value contracts for DHR through the use of the competitive and non-competitive procurement processes; serves as the State's Custodian of Records for procurement; completes the Financial Management Information System (FMIS) and the Advanced Purchasing and Inventory Control System (ADPICS) requisition; utilizes ADPICS to ensure that Minority Business Enterprises (MBE) are certified for use; and participates in monthly Procurement Advisory Committee meetings to keep DHR Central and Baltimore City Department of Social Services Procurement and/or Program staff apprised of changes in procurement regulations, processes and/or procurement forms as the result of new directives from control agencies.

MINIMUM QUALIFICATIONS

Please describe in detail any job duties relating to the minimum qualifications stated below and include any computer software experience (Excel, CHESSIE, PowerPoint, Word etc.) used in the each of the positions you held.

Education: A Bachelor’s Degree from an accredited college or university.

Experience: Two years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions.

Notes:

1. Candidates may substitute professional or paraprofessional contract management or procurement experience on a year-for-year basis for up to four years of the required education.

2. Candidates may substitute additional graduate education at an accredited college or university at the rate of thirty credit hours for each year of the required experience.

3. Candidates may substitute the following written certifications, obtained through passing an examination: Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the required education.

4. Candidates may substitute U.S. Armed Forces military service experience in Contracting and Industrial Management classifications or specialty codes in the Procurement field of work at a rate of one year of military experience for the required experience.

LIMITATIONS ON SELECTION

Limited to Department of Human Resources, Procurement Division employees only.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. 

Successful candidates will be ranked as Best-Qualified, Better-Qualified or Qualified and placed on the employment (eligible) list for one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application.

All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.

BARGAINING UNIT STATUS

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are STRONGLY preferred.  If the online application process is not available, please send your paper application and supplemental questionnaire (if applicable) to:

DHR Examination Services Unit

Attention: Kendra Young

311 W. Saratoga Street, First Floor

Baltimore, Maryland 21201

Or email dhr.esu@maryland.gov; Assistance via phone: 410-767-7414.

Do not submit unsolicited documentation.

The paper application must be received by 5 PM on the closing date for the recruitment. 

TTY Users: call via Maryland Relay, 1-800-925-4434.

Bilingual applicants are encouraged to apply.

We thank our Veterans for their service to our country, and encourage them to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.




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