OFFICE SECRETARY I
Recruitment #16-001318-0005
Department | DPSCS Inmate Grievance Office |
---|---|
Date Opened | 2/12/2016 11:29:00 AM |
Filing Deadline | 2/26/2016 11:59:00 PM |
Salary | $27,048.00 - $42,102.00/year |
Employment Type |
Full-Time
|
HR Analyst | Pandora Johnson |
Work Location |
Baltimore City
|
GRADE
LOCATION OF POSITION
Main Purpose of Job
POSITION DUTIES
Provides secretarial support to one or more officials, administrators or administrative staff.
Types manuscripts, correspondence, reports and other documents using a typewriter or using a keyboard of personal computers, computer terminals or word processors.
Relieves the supervisor of operational details by assembling, compiling and summarizing data into a concise form and preparing reports.
Receives telephone calls and visitors and arranges for appointments and interviews.
Provides information to callers in regard to laws, rules, regulations, operations and procedures governing the agency's operations.
Maintains important and confidential records, schedules, expense accounts and office supplies.
Reads reports and summarizes information to facilitate the supervisor's review.
Types manuscripts, correspondence, statements, tables and forms from corrected copy, rough draft or oral instruction.
May enter, update, verify and retrieve data using computer data base or spreadsheet software applications.
Performs other related duties.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: One year performing secretarial or clerical work involving typing duties.
Notes:
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Personal computer skills.
Attention to detail and analytical skills.
Excellent oral and writing communication skills.
SPECIAL REQUIREMENTS
SELECTION PROCESS
Please be sure to provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date of this recruitment bulletin, information submitted after this date will not be considered.
Successful candidates who meet the minimum qualifications will be approved and placed on the employment (eligible) list for at least one year.
The resulting certified eligible list for this recruitment maybe used for positions in other locations as they occur.
EXAMINATION PROCESS
The examination will consist of a rating of your education, training and experience as presented on your application and as they relate to the requirements of this position. It is important that you provide complete and accurate information on your application and upload additional information regarding your experience and education, if necessary.
If unable to upload additional information, this information may be faxed to 410-585-0570. (Provide a cover sheet, with your contact information, number of pages and the classification title).
BARGAINING UNIT STATUS
BENEFITS
FURTHER INSTRUCTIONS
Online applications are STRONGLY preferred. If no internet access, mail a completed Maryland State application to:
DPSCS-Recruitment, Examination and Retention Unit
Attn.: Olu Onamade, 6776 Reisterstown Road, Suite 309 Baltimore, MD 21215
Questions regarding this recruitment call: 410-585-3052
TTY Users: call via Maryland Relay
We thank our Veterans for their service to our country, and encourage them to apply.
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.
Bilingual applicants are encouraged to apply.