OFFICE SECRETARY III- Contractual

This is a full-time contractual position with the Maryland Department of Human Resources' Office of the Inspector General.

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Department of Human Resources

Office of the Inspector General

1525 N. Calvert Street, 7th Floor

Baltimore MD 21202

This position serves as the Clerical Assistant to the Inspector General and reports to the Director of Administration. This position is the first point of contact to coordinate the flow of information of those who report to the Inspector General.

Transmits orders, instructions and information on behalf of the Inspector General by contacting state, federal, public and private executives, DHR staff and other officials to provide or request information. Answers, screens and independently assists callers on behalf of the Inspector General. Reviews all incoming mail for the Inspector General and determines the appropriate disposition of each item. Uses FMIS tracking system to order supplies and to submit invoices for payment. Uses database spreadsheets and computer software applications to enter monthly calculation of mileage usage on State vehicles. Handled all Pre-Trip and Post-Trip Inspections of State vehicles. Files and works independently on OIG confidential correspondences. Receives telephone calls and visitors. Provides information to callers regarding rules, regulations and procedures governing the OIG’s operations.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

Limited to candidates willing to accept employment in Baltimore City.

Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or work processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

The assessment will consist of a rating of your education, training and experience related to the requirements of the position.  Therefore it is important that you provide complete and accurate information on your application.  Please report all related education, experience, dates and hours of work.  All information concerning your qualifications must be submitted by the closing date. 

You must possess the minimum qualifications to be considered for this position.  Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment and clearly indicate your college degree and major on your application.  Credit may be given for relevant part-time, temporary, or volunteer experience.  If you list the number of hours worked per week.  For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service.

Successful candidates will be placed on the employment (eligible) list.  The resulting list may be used for future contractual vacancies with this agency or other state agencies.

If you have any questions about this recruitment, please contact the Department of Human Resources at 410-767-7414.

Applicants who meet the minimum qualifications will be evaluated.  This office, with your approval, will verify your prior applicable work experience.  In order to receive full consideration for time worked, please complete dates of employment in its entirety and identify number of hours worked for each entry.  For all foreign education obtained outside of the U.S., you will be required to provide proof of equivalent American education as determined by a foreign credential evaluation service if selected for an interview.

Online applications are STRONGLY preferred; however, the paper application may be submitted to: DHR/Employment Services Division, attn: D. Greene, 311 W. Saratoga Street, Baltimore MD  21201.  The paper application must be received by 5 p.m. close of business on the closing date of the recruitment.  No postmarks will be accepted.  The previous Maryland State application (MS-100) will not be accepted.

TTY Users: call via Maryland Relay

We thank our Veterans for their service to our country, and encourage them to apply.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.