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OFFICE CLERK II

Docket Clerk Trainee

Recruitment #16-001375-0002

GRADE

07

LOCATION OF POSITION

11101 Gilroy Road, Hunt Valley, MD 21031

Main Purpose of Job

The main purpose of this position is to perform clerical and related support functions in the Clerk's Office of the Office of Administrative Hearings. Primary responsibilities are to receive and schedule cases to be heard by the Administrative Law Judges related to Department of Health and Mental Hygiene matters.

POSITION DUTIES

The Office of Administrative Hearings is an independent State agency that provides a centralized office in which citizens and businesses may have fair and impartial hearings related to disputes in administrative matters they may have with other State agencies. As a legal operation, it has a large Docket Clerk unit to assist the Administrative Law Judges with scheduling of cases, updating systems with dispositions of cases, issuing subpoenas, and in performing many other clerical matters involved in processing and adjudicating these cases.

This position will function as a Docket Clerk trainee to learn all aspects of the job so as to progress to a fully functioning level in performing duties such as:

Receiving hearing requests and entering appropriate information into the Case Management System;

Scheduling cases using the Case Management System;

Confirms hearing dates with attorneys, judges and other involved parties;

Mails hearing notices and prints daily docket sheets for judges;

Receives and processes case-related correspondence in a prompt manner;

Handles telephone calls from the public and attorneys regarding scheduled cases.

MINIMUM QUALIFICATIONS

Education: Completion of the eighth grade.

Experience: One year experience performing clerical duties in an office environment. 

Notes:  

1. Additional experience performing clerical duties may be substituted on a year-for-year basis for the required education.  

2. Graduation from an accredited high school or possession of a high school equivalency certificate may be substituted for six months of the required experience.

3. Six months clerical training with three courses in subjects such as keyboarding, clerical math, word processing, spreadsheets, data base, graphics presentation, proofreading, or office etiquette may be substituted for six months of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or in Administrative, Clerical, or Office Services specialty codes in the Clerical Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

For best consideration, candidates should have experience in performing full-time clerical duties related to legal matters, such as in a law firm, legal office within a large organization, or a court-related office environment.

LIMITATIONS ON SELECTION

This position is located in Hunt Valley, in Northern Baltimore County and will be limited to applicants willing to work in this location.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

The selected candidate will be subject to a criminal history background check.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. 

If online access is not available, you may submit a paper application, supplemental questionnaire, and supportive documents to:

Office of Administrative Hearings, 11101 Gilroy Road, Hunt Valley, MD. 21031 Attention: Personnel Office

The paper application must be received by the closing date. 

Resumes will NOT be accepted in lieu of completing the application.

Incorrect application forms will not be accepted.

Should you have any questions concerning the recruitment process for this position, please call 410-767-4115.

TTY Users: call via Maryland Relay

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

We thank our Veterans for their service to our country, and encourage them to apply.

Bilingual applicants are encouraged to apply.




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