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ADMINISTRATOR I - CONTRACTUAL

Finance Officer

Recruitment #16-002586-0066

Introduction

This is a full-time contractual position with the Maryland Department of Human Resources, Calvert County Department of Social Services.  

GRADE

16

LOCATION OF POSITION

Calvert County Department of Social Services

200 Duke Street

Prince Frederick, Maryland 20678

This agency is located in Southern Maryland, approximately 60 miles south of Baltimore.

Main Purpose of Job

This position will provide professional management of the fiscal operations for the Calvert County Department of Social Services which includes Local General Administration (LGA). This position will also manage the local Department's Procurement Operation, formulate accounting objectives, create and implement procedures, systems and controls. Responsible for ensuring compliance of fiscal operations to the regulation of State COMAR , General Accounting Division (GAD), Department of General Services (DGS),Department of Human Resources (DHR) fiscal manual, local and state government mandated policies and procedures.

POSITION DUTIES

Accounting management of fiscal operation for Local DSS office consisting of monitoring, processing and tracking funds in order to meet the goals and objectives of the Department of Human Resources and Calvert County Department of Social Services.

Ensures timely and accurate submission of monthly & quarterly fiscal and procurement reports, as required by DHR and local DSS procedures. 

Creates detailed Excel spreadsheets.

Monitors funds availability to ensure adequate funds available for agency operations.

Responsible for year-end closing process to include: timely processing of procurements, payments, completion of accruals and encumbrances, GAAP/reports and closure of both state and local books.

Reviews fiscal operations to ensure policies and procedures comply with established audit standards to avoid audit exceptions.

Ensures adequate internal control procedures and separation of duties are in place for receiving, storing, distributing, and tracking blank check stock, gift certificates, grocery and vendor coupons/vouchers,petty cash and customer benefit EBT cards.

Oversees procurement process for local DSS. 

Responsible for on-call emergency shelter management duties, when necessary.

MINIMUM QUALIFICATIONS

Education: A Bachelor's degree from an accredited college or university.

Experience: Four years of experience in administrative staff or professional work.

Notes:

1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.

2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year to year basis for the required general experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year to year basis for the required education and experience.

SELECTIVE QUALIFICATIONS

Two (2) years experience monitoring a budget and/or with procurement processes.  

DESIRED OR PREFERRED QUALIFICATIONS

The ideal candidate will possess the following:

1. Experience in reviewing, approving, and processing requisitions.

2. Experience in procurement including preparing solicitations for bids and adhering to all procurement guidelines and procedures.

3. Experience monitoring and tracking budgets.

4. Experience preparing journal entries.

Technical Skills:  Experience using Microsoft Excel and Word.

 

LIMITATIONS ON SELECTION

Limited to candidates willing to accept employment in Calvert County.

This agency is located in Southern Maryland, approximately 60 miles south of Baltimore.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Applicants who meet the minimum and selective qualifications will be considered. Please make sure that you provide sufficient information on your application  to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  This will consist of a rating of your education, training, and experience relating to the requirements of the position.   This eligible list may be used to fill future vacancies with this agency or another state agency.

BENEFITS

FURTHER INSTRUCTIONS

Applying online is highly recommended, however the paper application may be submitted to Calvert County  Department of Social Services, Attn: Stacey Brown, 200 Duke Street, Prince Frederick, MD  20678. The paper application must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted. Inquiries regarding applications and forwarding documents can be directed to: Calvert County Department of Social Services, Attn: Stacey Brown, 200 Duke Street, Prince Frederick, MD; email: stacey.brown@maryland.gov or call 443-550-6998.

TTY users please call the Maryland Relay Service.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.  

We thank our Veterans for their service to our country, and encourage them to apply.




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