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Financial Administrator

Contractual Hourly

Recruitment #16-008998-0017

Introduction

The Emergency Response System of the Maryland-National Capital Region is seeking a competent Financial Administrator to provide effective financial management, recording, and reporting. Public agencies and private partners spend significant amounts of time, money, and resources to prepare to respond to terrorist events. The complex nature of terrorism response capabilities requires all activities to be interoperable, interjurisdictional, and multi-disciplinary, and therefore intermediaries often serve as coordinators between these stakeholders. The Federal Emergency Management Agency (FEMA) administers one of the largest sources of terrorism-response funding through the Urban Areas Security Initiative (UASI) grant program. The UASI grant is one of several funding streams typically used to purchase equipment, training, and support for terrorism-response stakeholders, and a key component of such is the responsible planning, organization, and direction of financial affairs.

GRADE

9998

LOCATION OF POSITION

5111 Berwyn Road College Park, Maryland 20740

(Note that this position requires routine reporting to locations outside of the office, primarily in Prince George’s County, Montgomery County, and the District of Columbia.)

Main Purpose of Job

The Maryland-National Capital Region Emergency Response System (MDERS) is seeking a highly-qualified Financial Administrator to oversee the purchasing, accounting, and reimbursement for state government projects and to provide grants management. The Financial Administrator will support the MDERS Director and Program Managers, and serve as an intermediary between MDERS, the Maryland Institute for Emergency Medical Services Systems (MIEMSS), and the State Administrative Agency (SAA) for all federal grants. The Financial Administrator will also support emergency response partner agencies in management of their grants, including ensuring compliance, completing appropriate reports, and maintaining accurate accounting of finances.

POSITION DUTIES

Briefs MDERS Director, MIEMSS personnel, and governmental leadership on MDERS financial situation and forecast on a regularly basis.  Assists ERS staff with financial projections to allow for budgeting of expenses throughout the future.  Maintains comprehensive bookkeeping for all expenses and support materials.  Oversees and executes procurement of all MDERS assets and support items.  Develops and maintains a procurement process for all MDERS staff.  Develops and maintains a communication and coordination process with MIEMSS Finance Department.  Collects and retains quotes, requisitions, invoices, proofs of payment, and related documentation for all MDERS procurements.  Coordinates with vendors and stakeholders on product delivery and invoicing.  Submits MDERS purchases and expenditures for grant reimbursement.  Assists in development of Project Management Plans for all outside stakeholder agency and internal MDERS projects.  Assists in developing budgets for project proposals and similar investment justifications.  Coordinates with project managers to develop routine reporting, such as Quarterly Status Reports, for all MDERS grants.  Coordinates with project managers to develop grant closeout reports and associated documents.  Participates in all grant-monitoring activities, including site visits, audits, and inventory inspections.

MINIMUM QUALIFICATIONS

Education: Bachelor’s degree in accounting, financial planning, or related discipline.    

Experience:  Two years of progressively responsible financial management experience.

DESIRED OR PREFERRED QUALIFICATIONS

The ideal candidate will possess the following:     

Experience tracking large expenditures across multiple projects/fiscal years

Experience working established/maintained large budgets across multiple fiscal years.

Ability to balance numerous, multi-million dollar budgets across multiple fiscal years.      

Ability to track and manage financial aspects of a wide portfolio of projects awarded to multiple agencies.       

Ability to coordinate between stakeholders, vendors, and staff peers to assist in procurement of items fitting a variety of needs.     

Ability to logically interpret local, state, and federal financial code and standards.        

Ability to manage multiple, large-budget projects in short timeframes to ensure timely acquisition of equipment, supplies, or intangible support. 

Ability to communicate clearly and effectively, in writing and verbally, to individuals and large audiences.

Ability to work with staff peers, stakeholders, and a variety of other public and private partners in a manner that fosters a collegial, cooperative, and friendly working environment.       

Ability to collect, maintain, and present complex financial information, across multiple projects and multiple fiscal years.       

Familiar with common workplace software, including Microsoft Office Suite and Quicken.

Familiar with federal grant expenditure requirements and reporting processes. 

Experience with State of Maryland procurement and financial systems and processes.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle.

Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  It is important that you report all related education and experience that is relevant to this recruitment qualifications. All information concerning your qualifications, including a copy of your diploma or transcripts must be provided if selected for an interview.  We will not consider information submitted after this date.  

Successful candidates will be placed on the employment (eligible) list. 

The resulting list may be used for future vacancies with this agency or other state agencies.

BENEFITS

Contractual employees who works for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program (the Program), have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents.  As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled.

The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

FURTHER INSTRUCTIONS

Online application process is STRONGLY preferred.  If the online application process is not available, you may submit a paper application and supplemental questionnaire (by the closing date) to:  

Department of Budget and Management Recruitment and Examination Division

301 W. Preston Street, Room 608

Baltimore, MD 21201

Attn: Amanda Karnezis

Information received after the closing date will not be considered. 

Application inquiries may be directed to 410-767-8691. 

We thank our Veterans for their service to our country, and encourage them to apply.

Bilingual applicants are encouraged to apply.

TTY  Users: call via Maryland Relay  

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.  




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