ERS ACCOUNTING ASSISTANT

*** THIS POSITION IS OPEN TO CURRENT CITY OF MILWAUKEE EMPLOYEES ONLY. ***

Under the direction of the Chief Financial Officer, the Accounting Assistant is responsible for a variety of transactional accounting, budgeting, and payroll duties for the Employes’ Retirement System (ERS).

Accounting

·       

• Process accounts payable for the ERS. 
• Prepare and process purchase orders, payment vouchers, interdepartmental requisitions, and invoices through the City’s Financial Management Information Systems (FMIS).
• Maintain electronic and filing systems records related to bills and purchases.
• Review initial legitimacy and accuracy of bills and purchases.
• Assist in auditing the departmental budget by monitoring commitments.
• Review invoices against contracts for consistency.

1.    Regular status as a City of Milwaukee employee, having successfully completed a probationary period for a civil service position, or status as a City of Milwaukee employee in a fixed term position.

2.    Four years of progressively responsible clerical experience, including at least one year performing accounting functions and duties related to this position, such as processing payments.

Equivalent combinations of education and experience may be considered.

· Knowledge of the City’s FMIS and HRMS applications.

Technical

· Knowledge of basic accounting functions such as account balancing and reconciliation.

· Knowledge of accounts receivable processes.

· Knowledge of mathematics and the ability to make accurate calculations.

· Proficiency in using standard computer software and programs such as spreadsheet, word processing, and financial and database software.

Communication and Interpersonal

· Verbal communication skills to clearly convey information.

· Written communication skills to create business correspondence and reports.

· Ability to work well independently and function as part of a team.

· Ability to work cooperatively and effectively with employees, agencies, management, ERS actuaries, and other support personnel whose backgrounds may differ from one’s own.

Judgment, Accuracy, and Problem Solving

· Ability to use logic and reasoning to identify problems and make sound decisions.

· Attention to detail to ensure accuracy in work and compliance with laws, regulations, and guidelines.

· Ability to accurately enter data.

· Ability to maintain composure and work accurately and efficiently in high pressure situations.

· Ability to maintain confidentiality.

· Ability to remain professional at all times.

· Ability to exercise tact and diplomacy.

· Initiative, honesty, and integrity.

The current starting salary (Pay Range 5GN) for City of Milwaukee residents is $54,951 annually, and the non-resident starting salary is $53,351. Appointment will be made in accordance with the City of Milwaukee Salary Ordinance.

THE SELECTION PROCESS will be job related and will consist of one or more of the following: an evaluation of education, experience and/or responses to supplemental questions; a written or performance test, a structured interview or other assessment methods. The Department of Employee Relations reserves the right to call only the most qualified candidates to structured interviews and performance examinations. Structured interviews may include written exercises. Selection process component weights will be determined by further analysis of the job.

INITIAL FILING DATE - The selection process will be held as soon as practical after the deadline listed above. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the needs of the City have been met. Qualified applicants will be notified of the date, time, and place of the selection process components. Unless otherwise required by law, the City of Milwaukee will not provide alternative selection process dates or times. The applicant is responsible for attending all phases of the job selection process at the time and place designated by the City of Milwaukee.

NOTE: Transfer/Promotional Opportunities and Promotional Examinations are not open to Milwaukee Public Schools employees or to the public. Only current City of Milwaukee employees and civilian personnel in MFD and MPD hired through a City Service Commission process who have successfully passed a probationary period for a Civil Service position or who have status as a City of Milwaukee employee in a fixed term position will be considered. Individuals with exempt, provisional, temporary, or emergency appointments are not eligible for transfer.

• APPLICATIONS and further information may be accessed by visiting www.jobapscloud.com/MIL.
• If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
• The Department of Employee Relations is located in City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.

EEO 501

The City of Milwaukee values and encourages diversity and is an equal opportunity employer.