ACCOUNTING PROGRAM ASSISTANT II

Recruitment #2403-0331DC-001

Go Back

Introduction

Located on the western shore of Lake Michigan, Milwaukee is an urban hub bursting with energy. Milwaukee provides a casual sophistication – big city appeal without the big city hassles. We are accessible and affordable, and our residents are welcoming. Milwaukee has evolved through the years, bringing together its unsurpassed historic charm with a breathtaking art museum, top-flight cultural attractions, professional sports, lakefront festivals, recreational opportunities, and great restaurants.

 

The City of Milwaukee is proud to employ a diverse workforce that is committed to providing exemplary service to the City’s residents. If you have a passion for being a part of an inclusive team of public servants, please consider the following opportunity.

Purpose

The Accounting Program Assistant II performs database management of citywide vendor accounts, provides accounting support for professional staff, and pays invoices for the Office of the Comptroller.

Essential Functions

Vendor Account Management

  • Perform citywide vendor database management, including approving vendors, verifying correct vendor information and tax identification numbers, and maintaining W-9 forms.
  • Review vendor database for incorrect and duplicate data, delete entries, and purge obsolete files.
  • Communicate with departments regarding vendor setup, process corrections, and makes vendor changes.

Accounting Support

  • Prepare, generate, and correct IRS 1099 forms, including querying the database and researching payments.
  • Review, analyze, and reconcile checks issued to the vouchers processed on a daily basis, including processing check attachments to the Office of the Treasurer.
  • Maintain accounts payable documentation and prepare for digital scanning, indexing, and retention for use by all City departments.
  • Assist with accounting system testing and research.
  • Review, analyze, and process City contracts that require countersignature of the Comptroller as to sufficiency of funds, encumbrance transactions, proper authorization signatures, and proper accounts.
  • Review, verify, and confirm supporting documentation for Procard vouchers and control groups submitted for payment by City and contracting departments.

Administrative Support

  • Perform office administrative tasks, such as managing office supply inventory, requesting service to maintain and repair office equipment, and serving as receptionist on occasion.

We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

Minimum Requirements

  1. Three years of progressively responsible accounting support experience performing accounting-related functions such as billing, accounts receivable, payroll processing, accounts payable, and reconciling accounts.

Equivalent combinations of education and professional experience will be considered.

Knowledge, Skills, Abilities & Other Characteristics

Technical

  • Knowledge of accounting concepts, including accounts payable processes.
  • Knowledge of math and the ability to perform accurate calculations.
  • Knowledge of and ability to use the City’s current and future financial management information system, particularly the accounts payable functions.
  • Ability to perform system testing and research.
  • Ability to read, interpret, and write job-related documents and reports.
  • Ability to use standard office software to create and maintain complex spreadsheets, documents, and reports.
  • Ability to understand and apply purchasing policies.

Communication and Interpersonal

  • Knowledge of the principles and practices of providing customer service.
  • Ability to provide excellent customer service to internal and external customers, including responding to requests promptly.
  • Ability to listen and verbally communicate complex issues on the phone and in person.
  • Written communication skills to be able to write documents that are thorough, clear, well-crafted, and error-free.
  • Ability to build and maintain good working relationships across all staff levels in a multi-disciplinary, multi-cultural environment.
  • Ability to work in a team setting as well as independently.
  • Ability to work cooperatively and effectively with people whose backgrounds may differ from one’s own.

Judgment and Professionalism

  • Ability to probe for answers and problem-solve.
  • Ability to use sound judgment and exercise discretion.
  • Superior organizational skills to be able to manage multiple time-sensitive tasks simultaneously.
  • Meticulous attention to detail and ability to produce accurate work under strict deadlines.
  • Honesty, professionalism, and the ability to maintain confidentiality.

Current Salary

The current starting salary (Pay Range 6MN) is $52,917 annually, and the current resident incentive starting salary for City of Milwaukee residents is $54,505.

Selection Process

THE SELECTION PROCESS will be job related and will consist of one or more of the following: an evaluation of education, experience and/or responses to supplemental questions; a written or performance test, a structured interview, or other assessment methods. The Department of Employee Relations reserves the right to call only the most qualified candidates to structured interviews and performance examinations. Structured interviews may include written exercises. Selection process component weights will be determined by further analysis of the job.

 

INITIAL FILING DATE – The selection process will be held as soon as practical after the deadline listed above. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the needs of the City have been met. Qualified applicants will be notified of the date, time, and place of the selection process components. Unless otherwise required by law, the City of Milwaukee will not provide alternative selection process dates or times. The applicant is responsible for attending all phases of the job selection process at the time and place designated by the City of Milwaukee.

Additional Information

  • APPLICATIONS and further information may be accessed by visiting www.jobapscloud.com/MIL.
  • Applications and transcripts should be submitted no later than the deadline listed above.
  • If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
  • The Department of Employee Relations is located in City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.

Conclusion

EEO 603

The City of Milwaukee values and encourages diversity and is an equal opportunity employer.