CITY PAYROLL SPECIALIST
Payroll Assistant 3
Recruitment #2404-0339DC-002
Specialty | Payroll Assistant 3 – Recruitment #2402-7718DC-002 |
---|---|
List Type | Original |
Requesting Department | COMPTROLLER |
Open Date | 4/26/2024 11:38:00 AM |
Filing Deadline | 5/17/2024 11:59:00 PM |
HR Analyst | Dominique Madison |
Introduction
Located on the western shore of Lake Michigan, Milwaukee is an urban hub
bursting with energy. Milwaukee provides a casual sophistication – big city
appeal without the big-city hassles. We are accessible and affordable, and our
residents are welcoming. Milwaukee has evolved through the years, bringing
together its unsurpassed charm with a breathtaking Art Museum, top-flight arts
and cultural attractions, professional sports, lakefront festivals,
recreational opportunities and great restaurants.
The City of Milwaukee is
proud to employ a diverse workforce that is committed to providing exemplary
service to the City’s residents. If you have a passion for being a part of an
inclusive team of public servants, please consider the following opportunity.
Purpose
Under the direction of the Payroll Manager, the City Payroll
Specialist/Payroll Assistant 3 edits, processes, and pre-audits all data
required for the proper operation of the City’s Human Resources System (HRMS) –
currently Oracle’s Peoplesoft, transitioning to Workday Enterprise Resource
Planning (ERP) System – to ensure the timely and accurate processing of payroll
payments to approximately 10,000 City employees. The payroll staff in the
Comptroller’s Office, including the incumbent in this position, is the final
authority ensuring compliance with the provisions of labor agreements and
ordinances covering sworn personnel, non-represented personnel, and management.
Eligible
candidates who successfully complete the selection process will be placed on
the highest-level eligible list for which they qualify.
Essential Functions
Payroll Processing, Audit, and Review
·
Edit and audit all employee time records, including retroactive
and special payments, to ensure that pay is properly computed in accordance
with City of Milwaukee ordinances and union agreements.
·
Assist Citywide departmental payroll personnel and managers
regarding proper methods for processing employee payments through HRMS; adjust
and correct leave balances; and answer questions and resolve problems related
to employee pay, deductions, leave balances, and other related issues.
·
Assist in maintaining all garnishment records, including making
HRMS entries, analyzing court records, and calculating withholding, limits, and
priority; communicate with affected employees and law offices.
·
Review and verify payroll deduction authorizations and updates and
related employee records using HRMS.
·
Provide extensive filing and maintenance of confidential records
including W-4s, WT-4s, garnishment records, union dues authorizations,
political cards, and direct deposit authorizations.
·
Create, run, and maintain queries in HRMS to be used to analyze
and resolve biweekly payroll problems.
·
Audit and approve all adjustment cards in Citytime-Adjustments and
review aggregate adjustment reports.
·
Pre-audit and input biweekly commuting mileage forms submitted
from various departments to HRMS and spreadsheet.
·
Prepare terminal leave control list to ensure eligibility for payment;
cancel appropriate deductions.
·
Audit jury duty, military leave, and accrued donor documents to
ensure eligibility and proper payment; make updates and entries to related
records.
·
Serve as the Comptroller’s departmental payroll staff; make
additions and updates to Comptroller employees’ job, personal, pay progression,
and adjustment data in HRMS; prepare and process personnel reports and
requisitions; and send reminders for probation and pay progression reviews.
Data Management and Records Retention
·
Maintain summary records for records retention and various
payroll-related spreadsheets; sort and distribute payroll reports.
·
Examine and inventory payroll checks before delivery to the Office
of the City Treasurer.
·
Prepare reconciliation letters for distribution (i.e., external
agencies).
We welcome qualified individuals with disabilities who are
interested in employment and will make reasonable accommodations during the
hiring process in accordance with the Americans with Disabilities Act (ADA) of
1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA)
of 2008.
Conditions of Employment
·
Due to the time-sensitive nature of the processing of the City’s
payroll, the City Payroll Specialist/Payroll Specialist 3 must be willing and
able to work beyond standard business hours as needed.
·
The standard schedule for this position is Monday through Friday,
8:00 a.m. to 4:45 p.m., with a 45-minute unpaid lunch break.
Minimum Requirements
City Payroll Specialist
1. Five
years of progressively responsible experience performing complex payroll
functions, including auditing and editing payroll records.
Payroll Assistant 3
2. Four
years of progressively responsible experience performing complex payroll
functions, including auditing and editing payroll records.
Equivalent
combinations of education and experience may be considered. For example, an
Associate Degree in accounting may be substituted for up to two years of the
experience.
Desirable Qualifications
·
Certified Payroll Professional (CPP) designation,
offered by the American Payroll Association (APA).
Knowledge, Skills, Abilities & Other Characteristics
Technical
·
Knowledge of enterprise automated payroll systems and
familiarity with payroll data.
·
Proficiency using standard computer software and programs such as
word processing, spreadsheet, and databases.
·
Ability to read, interpret, and apply information based upon
work-related documents.
·
Analytical skills to gather, research, and review information to
determine trends and offer solutions.
·
Attention to detail to review the work of others and to ensure
accuracy in work and compliance.
Communication and Interpersonal
·
Verbal communication skills to convey technical information to
both other financial professionals and to those outside the profession.
·
Written communication skills to prepare clear and concise business
correspondence and reports.
·
Ability to effectively communicate with City employees,
management, other department payroll personnel, and banking institutions, in
person, via phone, and in writing.
·
Ability to maintain professionalism in adverse communication
situations.
·
Ability to work cooperatively, effectively, and fairly with
coworkers and other City employees whose backgrounds may differ from one’s own.
·
Customer service skills to capably assist employees, payroll
assistants, and City managers with payroll inquiries or problems.
Judgment and Responsibility
·
Ability to plan and organize work in order to meet strict
deadlines.
·
Ability to adhere to accepted payroll guidelines, be trustworthy,
and maintain the confidentiality of privileged information.
·
Ability to work independently and function as part of a team.
Current Salary
City Payroll Specialist
The current salary range (Pay Range 2IN) is $68,244-$86,854 annually,
and the current resident incentive salary range for City of Milwaukee residents
is $70,292-$89,460 annually.
Payroll Assistant 3
The current salary range (Pay Range 5IN) is $59,996-$72,025 annually, and the current resident incentive salary
range for City of Milwaukee residents is $61,796-$74,186
annually.
Selection Process
THE SELECTION PROCESS will be job-related and
will consist of one or more of the following: an evaluation of related
education, experience, and accomplishments; written tests; interviews; or other
assessment methods. The Department of Employee Relations reserves the right to
call only the most qualified candidates to performance tests or structured
interviews. Information from the selection process will be used to make a
hiring decision. Selected candidates will be transferred and/or promoted to the
position.
INITIAL FILING DATE – The
selection process will be held as soon as practical after the deadline listed
above. Receipt of applications may be discontinued at any time after this date
without prior notice. However, recruitment may continue until the needs of the
City have been met. Qualified applicants will be notified of the date, time,
and place of the selection process components. Unless otherwise required by
law, the City of Milwaukee will not provide alternative selection process dates
or times. The applicant is responsible for attending all phases of the job
selection process at the time and place designated by the City of Milwaukee.
Additional Information
·
Applications and further information can be accessed by visiting www.jobapscloud.com/MIL.
·
If you would like assistance completing an application, please
contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
·
The Department of Employee Relations is located in City Hall, 200
E Wells St, Room 706, Milwaukee, WI 53202.
Conclusion
EEO = 202
The City of Milwaukee
values and encourages diversity and is an equal opportunity employer.
Click on a link below to apply for this position:
Fill out the Supplemental Questionnaire and Application NOW using the Internet. |