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Administrative Assistant I

Recruitment #121029-E17A-53

Introduction

Position is located at VR#49-Hispanic Unit-OKC
Position recruitment runs from 10/29/12 to 11/13/12
Position may be filled at a higher level

This position is responsible for translation from English to Spanish and
vice versa of Department of Rehabilitation Services (DRS) documents such as: application, eligibility determination, plan for employment, letters/correspondence to facilitate service delivery to Hispanic clients statewide as well as brochures for DRS divisions and schools for the deaf and blind. Position also monitors the DRS Hispanic Hotline to respond to inquiries about Hispanic services and to provide referrals as appropriate. Position also handles claims, requisitions, purchase orders, and other fiscal duties for the unit. Position also provides back-up administrative and technician support to the unit as needed. Position requires fluency in both spoken and written English and Spanish languages.   Candidate must be willing to perform all job related travel.     Probationary period (or trial period if applicable) is required.

STATE EMPLOYEE INFORMATION

Method of Application: 
ALL SOURCES – Applicants, without previous classified state service, those that are in the unclassified status OR currently in probationary status, must apply through the Office of Personnel Management OKCAREERS on-line applicant system (
www.ok.gov/opm/). 

Current State of Oklahoma employees with permanent status in the classified service, or those having reinstatement rights; Submit one (1) complete set of all of the following application materials:  A cover letter that contains the Job Announcement Number, Job Title and Job Code of the position for which you are applying, a telephone number where you can be reached during office hours, your home mailing address, your e-mail address, your current classification and job code and a completed Office of Personnel Management Personal Data Summary Sheet (OPM-4B).  DRS’ requires applicants to provide copies of performance evaluations at the interview process.   
 
   Send OPM 4B and Cover letter to: 
   Department of Rehabilitation Services
   Attn:  Human Resources Unit
   3535 NW 58th Street, Suite 500
   Oklahoma City, Oklahoma 73112
   Fax: (405) 951-3543

If you have any questions regarding this position or the application process, contact Calvin Small at (405) 951-3527.

BASIC PURPOSE

Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official.  This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities.  It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities.

LEVEL DESCRIPTORS

The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects.

Level  I:    
This is the career level where duties and responsibilities will be performed at all levels of complexity.  Employees may supervise others.

MINIMUM QUALIFICATIONS

Level I:  
Education and Experience requirements at this level consist of four years of technical clerical office work or an equivalent combination of education and experience.

Selection Plan

Scores based on:   100% Written Test 

***NOTE:  Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time.



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