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Administrative Technician II

Typist Clerk II

Recruitment #121030-E16B-51

Introduction

This position is located in the Administrative Services Division.

PREFERENCE:  Preference will be given to candidates who have experience in the State of Oklahoma Motor Pool coordination and Trip Optimizer utilization, and who have a valid driver license.

MAJOR JOB DUTIES: Agency Motor Pool Coordinator. Responsibilities include the scheduling and maintenance of agency vehicles, assisting employees with questions regarding trip optimizer and travel, preparing monthly and quarterly reports concerning mileage and vehicle usage. Perform general receptionist duties for the Administrative Services Division to include answering a multi-line telephone, sorting and distributing mail, maintaining supplies, scheduling conference rooms, and general correspondence. Handle records requests from a variety of sources; internal and external. Coordinate with Executive Secretary to ensure timely completion of assignments made by the Director’s Office. Ability is required to follow oral and written instructions and to establish and maintain effective working relationships with others. 

STATE EMPLOYEE INFORMATION

Current permanent classified employees of the State of Oklahoma or former employees who are eligible for reinstatement to Oklahoma's classified service wishing to be considered for this position should submit two sets of the OPM-4B with cover letter specifying the title of position as shown above, employee ID, email, daytime phone, mailing address, current job classification, and class code directly to agency by any means listed below:  ODEQ, Attn: Bridgett Griffin, bridgett.griffin@deq.ok.gov, fax: 405-702-0121, PO Box 1677, 707 N. Robinson Ave., Oklahoma City, OK  73101-1677. Phone: 405-702-1044.  This information must be received no later than 4:30pm on the closing date of this announcement.

BASIC PURPOSE

Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes.  This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties.

LEVEL DESCRIPTORS

The Administrative Technician job family consists of four levels of work which are distinguished by the complexity of job assignments, the extent of responsibility, and specific duties assigned, the level of expertise required for the completion of assigned tasks, and the responsibility for the supervision of others.

Level II:   
This is the career level of this job family where employees are assigned duties at all levels of complexity.  Some responsibility may also be assigned for providing training or assistance to lower level employees.

MINIMUM QUALIFICATIONS

Level II:  
Education and Experience requirements at this level consist of one year of clerical office experience or an equivalent combination of education and experience.

SELECTIVE QUALIFICATIONS

Some positions may require skill in typing accurately from plain copy at a rate of forty words per minute.

Selection Plan

Scores based on:   50% Written Test and 50% Typing Test (the pass point is 40 words per minute)

***NOTE:  Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time.



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