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Contracting & Acquisitions Agent III

Recruitment #121108-F14C-09

Introduction

Effective January 1, 2011 new employees to the Oklahoma State Department of Health will be placed on a bi-weekly payroll system.

Reference PIN 34002450

Position will be responsible for the coordination of agency needs to the appropriate acquisition process. Position will review specifications developed and submitted by other divisions of the agency, will work with end users to understand their needs and requirements, and will advise end users of applicable laws and procedures. Position will be responsible for determining method of acquisition and selection of vendors in accordance with the Central Purchasing Act, Central Purchasing Rules, State P/Card Procedures, and OSDH internal purchasing and P/Card procedures, and for ensure all documentation related to the particular acquisition and selected method of acquisition is provided in the acquisition file of record. Position will be required to become a P/Card cardholder and currently be a Certified Procurement Officer (CPO) for Level’s II and III. Level I position will require applicant to obtain CPO certification within one year of hiring. The position will be responsible for working with contract, purchase order and P/card acquisitions and documentation and entering data related to acquisitions into various tracking system(s). Current State of Oklahoma P/Card experience preferred. Current CPO certification is required for those hired into Level II and III.

Other:
Position requires possible response to public health emergencies including, but not limited to, natural disasters, disease outbreaks, or catastrophic events.  The Oklahoma State Department of Health is tobacco free.  Employees are prohibited from using tobacco products throughout all indoor and outdoor areas of premises under the control of the Oklahoma State Department of Health, in all vehicles on those premises, and in state vehicles in use for OSDH business anywhere.  Applicants may be subject to a background check.

STATE EMPLOYEE INFORMATION

By closing time/date of the job posting, all applicants must ensure delivery of the required documentation (as specified below) to demonstrate they meet the minimum qualifications.

Proof of education, certification, or licensure: Provide copies of an official diploma or transcript in order to demonstrate possession of the expressed education from applicant’s 4B or the required education for the position; provide a copy of required certification and/or licensure.

Current permanent classified employees of the Oklahoma State Department of Health submit the following:
• an ODH Form 92A (Request for Transfer/Promotion);
• an OPM-4B (Personal Data Summary Sheet);
• a copy of the last two completed performance evaluations (If you cannot meet this requirement, then
please provide an explanation with your application.); and
• proof of education, certification, or licensure required for the position before the closing time/date.

Permanent and classified employees of another state agency, unclassified employees with reinstatement rights, or former employees of any Oklahoma state agency that have reinstatement rights submit the following:
• a cover letter that must include the title and PIN of the position, the announcement date, and a phone
number and mailing address where the applicant can be reached;
• an OPM-4B (Personal Data Summary Sheet);
• a copy of the last two completed performance evaluations (If you cannot meet this requirement, then
please provide an explanation with your application.); and
• proof of education, certification, or licensure required for the position before the closing time/date.

E-Mail: PersonnelServices92A@health.ok.gov
Fax: “Attn: Applications” at (405) 271-4994
Mail:   Office of Human Resources
        Oklahoma State Department of Health
        1000 NE 10th St
        Oklahoma City, OK 73117

BASIC PURPOSE

Positions in this job family are assigned responsibilities involving the acquisition of goods and services for an institution or agency.

LEVEL DESCRIPTORS

The Contracting and Acquisitions Agent job family consists of four levels which are distinguished by the level of complexity of specific job assignments, the extent of responsibility assigned for a specific task, the level of expertise required for the completion of assigned tasks, and the responsibility assigned for the supervision of others.  
                 
Level III                                   
This is the specialist level of this job family where employees are assigned independent responsibilities involving the acquisition of goods and services for an institution or agency.  This may include responsibility for completing all related actions concerning competitive bidding or negotiation; for evaluation of proposals; for analyses of products; for disapproval or termination of contracts; and for insuring compliance with all legal and regulatory requirements concerning contracting and purchasing.

MINIMUM QUALIFICATIONS

Level III:
Education and Experience requirements at this level consist of three years technical clerical work plus two years of experience involving contracting and purchasing; or an equivalent combination of education and experience, substituting 30 semester college credit hours for each year of the technical clerical work experience plus two years of experience involving contracting and purchasing.

NOTE:  Experience should include the following procedures:  sending out invitations to bid and making telephone bids, evaluating bids or telephone price quotes, awarding contracts and/or issuing purchase orders, working with users and understanding their needs and requirements and assuming the responsibility for the correct evaluation and determination of bids and proposals. 

Selection Plan

Scores based on:  100% Evaluation of Education and Experience listed on a supplemental questionnaire

***NOTE:  Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time.



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