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Financial Management Specialist, J-605

Recruitment #121206-UNCD-92

Introduction

DO NOT submit an application for this position to Human Capital Management!

To apply, please follow the directions below:  

 APPLICATION INSTRUCTIONS:

The Oklahoma Department of Commerce is accepting applications for two positions described below.  Applications should be submitted in writing to: Oklahoma Department of Commerce, Human Resources, J-605, 900 North Stiles Ave.; Oklahoma City, OK 73104 or via email to recruiter@okcommerce.gov.

Anyone interested in being considered must submit a resume, cover letter and a list of reference sources to Human Resources.  Review of applications will begin immediately. 

POSITION: Financial Management Specialist (Budget Manager) 2 Positions
DIVISION: Financial Services
SUPERVISOR: Rhonda Lincoln
OFFICE LOCATION:Oklahoma City
SALARY:  $34,000 - $54,000
JOB NUMBER: J-605

JOB DESCRIPTION & FUNCTIONS:
This position is responsible for all areas of division-level budgeting, including budget preparation, monitoring and financial report preparation.  It is also responsible for implementing procurement requests and overseeing procurement contract funding.   The work is performed in a shared services environment, for multiple Department of Commerce divisions, in order to provide consistent tracking and ensure adequate funding availability.  The Financial Management Specialist serves as a support to the Agency Budget Officer and will have contact with division-level managers, which requires strong written and verbal interpersonal communication skills.  The successful candidate will comprehend the concept of fund availability and regularly check budgets against encumbrances to determine appropriate funding sources for new financial commitments.

RESPONSIBLITIES:
•Prepares and maintains financial documents and spreadsheets.  Tracks, reviews and analyzes expenditures within the agency’s financial management system.  Prepares and provides regular budget to actual reports and briefings in written, graph and oral formats.  Creates and analyzes detailed expenditure reports.

•Works in collaboration with the CFO/Director of Finance and Agency Budget Officer on matters related to financial management.  Proactively notifies Division Directors of fund balances, potential problems, concerns, budget variances or unexpected trends.  Attends appropriate division meetings and maintains open communications regarding financial needs.  Also assists with other accounting related requests.

•Prepares detailed division budget request forms, by account code and fiscal quarter, and submits them to the Agency Budget Officer, to show where divisions will be spending their funding allocations, in the prescribed format and by the due date set by the Agency.

•Enters purchase requisitions into the Agency’s financial system.  Assigns correct account codes and budget years.  Ensures that requested purchase orders are issued correctly and timely - prior to the need of a product or service.  Follows all applicable procurement/purchasing policies.  Ensures that invoices are approved and submitted for payment in a timely manner. 

•Assists vendors with invoicing/purchasing issues.  Monitors the status of outstanding purchase orders in order to un-encumber funds at the end of the fiscal year.  Communicates with vendors regarding outstanding invoices.

•Processes receipts within the agency’s financial management system for invoices. 

•Stays current and follows all state and federal rules and regulations pertaining to financial management. 

•Assists in tracking and reporting Division performance results in relationship to Division budgets. 

•Performs other budget, procurement and financial reporting work as required and assigned by the CFO/Director of Finance and Agency Budget Officer.

•Understands the agency’s end-to-end budget process and assists the Agency Budget Officer in completing the full agency budget request and budget work program. 

KNOWLEDGE AND SKILLS:
The successful candidate must possess the ability to analyze financial data, prepare budgets and financial reports, and complete projects.  The candidate must also possess strong analytical, technical, interpersonal and organizational skills.  Excellent attention to detail and accuracy are required.

Must be an effective communicator, with strong verbal and written communication skills, and possess the ability to think and work independently, and as part of a team.  The ability to multi-task, work under pressure and meet deadlines is required. 

Must have high initiative and the ability to work with a variety of people in a productive, service oriented manner.  Must possess problem-solving skills and the capability to handle multiple customer requests simultaneously.  

The position requires a knowledge of accepted accounting practices and principles.

EDUCATION AND EXPERIENCE:
A bachelor’s degree in accounting, finance or business is preferred, or a minimum of 5 years experience in the field of corporate or governmental budgeting will be required.  New college graduates, with a desire to learn, will also be considered.
 
A proficiency in Excel and the capacity to develop detailed charts and reports is required.  A willingness to attend Certified Procurement Officer training and obtain certification is also required.

A knowledge of PeopleSoft and experience in developing and/or managing federal grant budgets is desirable. 

AA/EOE

Conclusion

Veteran’s preference points apply only for initial appointment in the classified service.



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