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Programs Officer II

Recruitment #121226-UNCE-235

Introduction

DO NOT submit an application for this position to Human Capital Management!

To apply, please follow the directions below:

The Oklahoma Center for the Advancement of Science and Technology (OCAST) is now accepting applications for the unclassified position described below.  Anyone interested in being considered for the position should apply in writing to Human Resources, no later than January 31, 2013 at 5:00 pm.  All applicants must complete and submit an OCAST job application, resume and cover letter prior to the closing date and time specified on this announcement.  Applications are available on the OCAST website, or by calling (405) 319-8400.  OCAST is an Equal Opportunity Employer. 

OCAST
Attention:  Diane Lewis
Human Resources
755 Research Parkway, Suite 110
Oklahoma City, OK  73104
Diane.Lewis@ocast.ok.gov
Website:  www.ocast.ok.gov
 

Definition: Under general supervision of the Director of Programs, performs the day-to-day activities in designated programs for research and technology development funding including managing peer reviews, participating in all activities in the pre- and post-award cycles, creating and delivering internal and public presentations and workshops, providing customer service to the public and other agencies, and performing related work as required.

Salary: $35,000 - $55,000 commensurate with education and experience

Merit System Unclassified (U), with full State Benefits Package
Status:

Job Code: 9738

Examples of Work Performed:

Carries out the assigned activities of each program’s pre-award peer review cycle, including but not limited to:
- Drafting, reviewing and/or revising program solicitations and specifications
- Preparation, coordination and delivery of program workshops, including preparation of PowerPoint presentations and handout materials
- Ensuring applicant compliance and eligibility before projects are reviewed
- Developing program reviewer pools, at the direction of the program advisory committee, by identifying program needs and establishing a relationship with out-of-state experts
- Coordinating program advisory committees and all associated activities
- Organizing logistics for peer reviews
- Conducting peer review of the program assigned
- Participating in any post-review processing including creating technical summaries of winning proposals and/or preparing of news releases

Assists the agency Contract Compliance Officer with the management of the award/contracting process through, including but not limited to:
- Receiving, managing, and processing clients’ requests for payment
- Receiving, managing, disseminating, and tracking progress reports for all funded projects
- Filing, scanning, and archiving of digital and hard copies of contracts and related documents

Prepares budget recommendations, requests, reports, proposals and/or projections for assigned program.

Assists with planning and hosting of annual health research conference and other special events as they occur.

Identifies opportunities for process redesign/improvement, which can significantly improve efficiency, quality, and stakeholder satisfaction; participate in development and prioritization of projects to capitalize on those opportunities deemed viable; monitor performance and improvements in key metrics.

Acts as a resource in assigned program areas to provide information and/or determine the most effective way of meeting the needs of management, staff, clients or stakeholders.

Provides support across all programs as needed.

Assists clients in locating resources needed to conduct research related to an OCAST-funded project, including R&D capabilities, business partnerships and public/private coalitions.

Some in-state travel will be involved. Some work on weekends will be involved.

Job Skills: Candidates should possess: strong analytical capabilities and demonstrated ability to communicate effectively orally and in writing, including making effective public presentations and dealing with a variety of individuals both in person, in conference settings, and over the telephone; ability to interpret and explain applicable laws, regulations, and policies; skill in preparing clear, concise and informative reports, correspondence and other written materials; strong customer service focus and the ability to build strong relationships; excellent attention to detail and highly competent follow-through of work requirements. Candidates must be proficient in Microsoft Office suite and have strong presentation skills.

Education and Experience:

Required:  Bachelor’s degree in a related field.

Preferred: Background in university research administration; grants and/or contracts knowledge; accounting experience.

Conclusion

Veteran’s preference points apply only for initial appointment in the classified service.



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