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Administrative Programs Officer II

Recruitment #130109-E12B-01

Introduction

This position is the supervisor of the Criminal History Management Unit (CHMU) located at the OSBI Headquarters in Oklahoma City.

MAJOR WORK DUTIES:
1. Manage full-time and part-time employees within the Criminal History Management Unit.
2. Manage the processing of descriptive data, charge information, custodial information and applicant information and other information as necessary into the computerized criminal history system.
3. Manage the daily operation for the state participation in the National Fingerprint File (NFF)
4. Manage the daily operations of petition and expungement of criminal records.
5. Manage the daily operations of the secure mail website that services non-criminal justice agencies.
6. Manage the daily operations of the electronic submission of criminal and civilian fingerprint information.
7. Manage the daily operations of the criminal history file room.
8. Conducts non-criminal justice agency audits pursuant to federal and state laws.
9. Provides training to all new non-criminal justice agencies for purposes of submitting fingerprint cards pursuant to Public Law 92-544 and the National Child Protection Act/Volunteers for Children’s Act.
10. Manages the daily support of customers through the assistance of record updating and challenging at the OSBI public window.
11. Reconciles the FBI bill monthly.
12. Ensures the state and federal criminal history systems are synchronized by completing the FBI sync report bi-annually.

Successful applicants must be willing to submit to a drug screen, polygraph examination,  and a thorough background investigation.  Certain events automatically disqualify an applicant, such as, felony conviction; admission of an undetected crime that, if known, would have been a felony charge; failure to pay federal or state income tax; positive confirmed drug urine test; illegal use of a controlled substance within certain time frames.

BASIC PURPOSE

Positions in this job family are assigned responsibilities involving professional level work in managing, coordinating or directing a major phase of a comprehensive or specialized operating program, providing staff services in various management areas, direction of a major operating division, program, unit, or functional area, or similar responsibilities.  This may include serving as an operating program manager assigned administrative, staff, or program responsibilities, coordination, promotion, and improvement of programs, providing services in the areas of formulating agency policies or operating procedures, preparing agency budgets, fiscal management, human resources administration, physical plant operations, or other management functions, supervising specialized agency services, performing highly technical managerial or administrative support duties for executive level positions, or directing and coordinating volunteer or educational programs, and other comparable responsibilities.

Positions not clearly identified by another job family, but having responsibilities involving directing, managing, or coordinating various agency functions or programs, may also be included in this job family.

LEVEL DESCRIPTORS

The Administrative Programs Officer job family consists of four levels of work, which are distinguished by the depth, and breadth of accountability and the level of responsibility assigned for providing direction and leadership in administering assigned programs or activities.

Level II:   
At this level employees are assigned responsibilities involving the direction or management of a major program, division, unit or function which is of moderate size and scope or perform professional level work involving program supervision, development, coordination, or implementation with responsibility for a major phase of a program which is large in size and scope.  Responsibilities may include serving as an operating program manager assigned administrative, staff, or program responsibilities, performing functions in the areas of program management and development, providing guidance for operations and services, performing program planning, development and evaluation activities, and organizing and coordinating program services and activities.  Incumbents will be expected to perform assigned duties at all levels of complexity and will provide guidance, supervision and training to assigned staff.

MINIMUM QUALIFICATIONS

Level II:     
Education and Experience requirements at this level consist of a bachelor's degree and three (3) years of professional experience in business or public administration; or an equivalent combination of education and experience, substituting one year of technical administrative* experience for each year of the required bachelor's degree.  One year of technical administrative* experience may also be substituted for one year only of the required experience.

*Technical administrative experience would include highly complex clerical work gained under the direct supervision of a professional supervisor or manager.

Selection Plan

Scores based on:  100% Evaluation of Education and Experience listed on the supplemental questionnaire. 

***NOTE:  Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time.



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