Position located at the Oklahoma School for the Deaf-Sulphur.
Position may be filled at a higher level
Essential Functions: This position is the secretary to the Superintendent and is responsible for preparing letters, memos, State, DRS and OSD Forms, teacher contracts and composing routine correspondence.† Duties include answering telephone calls; providing information on statewide services related to deaf persons or referring callers to the appropriate staff members; opening, sorting and distributing incoming and outgoing mail and maintaining the Superintendentís inventory. Other duties include arranging appointments and conferences, the Superintendentís calendar, travel itineraries and preparing travel claims and expenses as well as interpreting for the Superintendent as required. This position requires computer competency with the ability to compose documents and compile needed information using MS Word, Excel and other computer information systems. Working hours are from 6:00 a.m. to 4:30 p.m. Successful candidate must be willing to obtain interpreting certification. Preference may be given to candidates that are proficient in American Sign Language.† Probationary period (or trial period if applicable) is required.
Education and Experience Requirements: Level I - requirements at this level consist of two years of clerical office work or an equivalent combination of education and experience.† Level II - requirements at this level consist of those identified in Level I plus one additional year of qualifying experience. Level III - required at this level are the same as those identified in Level II plus ability to type accurately from plain copy at the rate of fifty words per minute and provide direction to other technical/clerical employees. Level IV - requirements at this level consist of six years of clerical office work, including three years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education and experience. Level V - requirements at this level consist of those at Level IV.
STATE EMPLOYEE INFORMATION
Method of Application:† ALL SOURCES Ė Applicants, without previous classified state service, those that are in the unclassified status OR currently in probationary status, must apply through the Office of† Management and Enterprise Services (OMES) OKCAREERS on-line applicant system (www.ok.gov/opm/).† Current State of Oklahoma employees with permanent status in the classified service, or those having reinstatement rights; Submit one (1) complete set of all of the following application materials:† A cover letter that contains the Job Announcement Number, Job Title and Job Code of the position for which you are applying, a telephone number where you can be reached during office hours, your home mailing address, your e-mail address, your current classification and job code and a completed Human Capital Management Personal Data Summary Sheet (HCM4-B, formally OPM4-B)).† DRS requires applicants to provide copies of performance evaluations at the interview process.††
Send HCM4-B and Cover letter to:†††
Department of Rehabilitation Services
Attn:† Human Resources Unit
3535 NW 58th Street, Suite 500
Oklahoma City, Oklahoma 73112
Fax: (405) 951-3543
If you have any questions regarding this position or the application process, contact Calvin Small at (405) 951-3527.
An Equal Opportunity Employer
Positions in this job family are assigned responsibilities for performing confidential secretarial duties for an agency official or administrator.
At this level employees perform confidential secretarial work for the assistant administrator of a major service area; may direct the work of other technical/clerical employees.
Level III: †
Education and Experience requirements at this level consist of five years of clerical office work, including two years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education and experience.
Scores based on:† 50% Written Test 50% Typing Test (the pass point is†50 words per minute)
***NOTE:† Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time.