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Administrative Technician III

Clerk III

Recruitment #130211-E16C-42

Introduction

Effective January 1, 2011 new employees to the Oklahoma State Department of Health will be placed on a bi-weekly payroll system.

Reference PIN 34001540

Position will provide support for all programs provided through the Comanche County Health Department, to include, Adult Services, Child Health, Family Planning, Immunizations, Sexually Transmitted Diseases, Tuberculosis, Children First, Early Intervention, Guidance and WIC.  Duties include, but are not limited to, receiving visitors, typing assignments, answering telephone, scheduling appointments, providing general information to public, filing/maintaining client records, filing and preparation of program reports, collection of fees, to include cash, check and credit cards and related services to include data entry for PAR and cash bag responsibility. Client check-in responsibilities include updating financial and insurance information as well as demographics.  Position requires possible response to public health emergencies including, but not limited to, natural disasters, disease outbreaks, or catastrophic events.  The Oklahoma State Department of Health is tobacco free.   

Other: Position requires possible response to public health emergencies including, but not limited to, natural disasters, disease outbreaks, or catastrophic events.  The Oklahoma State Department of Health is tobacco free.  Employees are prohibited from using tobacco products throughout all indoor and outdoor areas of premises under the control of the Oklahoma State Department of Health, in all vehicles on those premises, and in state vehicles in use for OSDH business anywhere.  Applicants may be subject to a background check.

STATE EMPLOYEE INFORMATION

By closing time/date of the job posting, all applicants must ensure delivery of the required documentation (as specified below) to demonstrate they meet the minimum qualifications.

Proof of education, certification, or licensure: Provide copies of an official diploma or transcript in order to demonstrate possession of the expressed education from applicant’s 4B or the required education for the position; provide a copy of required certification and/or licensure.

Current permanent classified employees of the Oklahoma State Department of Health submit the following:
• an ODH Form 92A (Request for Transfer/Promotion);
• an OPM-4B (Personal Data Summary Sheet);
• a copy of the last two completed performance evaluations (If you cannot meet this requirement, then
please provide an explanation with your application.); and
• proof of education, certification, or licensure required for the position before the closing time/date.

Permanent and classified employees of another state agency, unclassified employees with reinstatement rights, or former employees of any Oklahoma state agency that have reinstatement rights submit the following:
• a cover letter that must include the title and PIN of the position, the announcement date, and a phone
number and mailing address where the applicant can be reached;
• an OPM-4B (Personal Data Summary Sheet);
• a copy of the last two completed performance evaluations (If you cannot meet this requirement, then
please provide an explanation with your application.); and
• proof of education, certification, or licensure required for the position before the closing time/date.

E-Mail: PersonnelServices92A@health.ok.gov
Fax: “Attn: Applications” at (405) 271-4994
Mail: Office of Human Resources
Oklahoma State Department of Health
1000 NE 10th St
Oklahoma City, OK 73117

BASIC PURPOSE

Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes.  This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties.

LEVEL DESCRIPTORS

The Administrative Technician job family consists of four levels of work which are distinguished by the complexity of job assignments, the extent of responsibility, and specific duties assigned, the level of expertise required for the completion of assigned tasks, and the responsibility for the supervision of others.

Level III:    
This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports.  Some responsibility may be assigned for the functional supervision of other employees on a limited basis.

MINIMUM QUALIFICATIONS

Level III:  
Education and Experience requirements at this level consist of two (2) years of clerical office experience or an equivalent combination of education and experience.

Selection Plan

Scores based on:   100% Written Test

***NOTE:  Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time.



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