AGENCY PROCUREMENT SPECIALIST II

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750 E. Pratt St., 16th Fl., Baltimore, MD. 21202

The Procurement Specialist issues Notice of Awards and Contract Terminations to vendors. Responds to general procurement inquiries. Oversees MHBE’s contract log and master procurements files.  Administers initiation of PO’s and BPO’s in ADPICS as well as performs analysis of encumbrances in ADPICS in conjunction with the Finance Department.  Provides initial procurement review of invoices.  Manages monthly invoice and payment reporting of MBE subcontractors (D5 Report). Supports the preparation and submission of the agency’s annual Minority Business Enterprise (MBE) report.  Performs the initial analysis of invoices to check for contract compliance.  Assists with determining the most appropriate procurement method and directs procurement procedures for agency.  Provides oversight of contract monitoring for the agency.

Duties for this position include but are not limited to:

(1)    Reviews and analyzes purchase requisitions to determine the appropriate procurement method to use, including competitive sealed proposals, competitive sealed bidding, emergency and expedited and sole source in accordance with the procurement policies and procedures established by the Maryland Health Benefit Exchange. 

 (2)    Collaborates with the Contract Monitor, Procurement Officer and General Counsel in developing contract specifications including performance and acceptance standards, payment terms, contract management elements, contract modifications, contract renewals and advertisement requirements in accordance with the Maryland Health Benefit Exchange procurement policies and procedures for the procurement of all necessary services, supplies, maintenance and equipment;

 (3)    Conducts pre-bid and pre-proposal conferences to explain solicitation requirements. Performs post conference tasks such as responding to questions and posting updates to eMaryland Marketplace and the agency procurement web page.

(4)    In conjunction with the Procurement Manager, participates and schedules discussions and contract negotiations with offerors.

 (5)    Prepares minutes of pre-bid and pre-proposal conferences, addenda and amendments to solicitations formulates responses to written questions from potential bidders and offerors.

Education: A Bachelor’s Degree from an accredited college or university.

Experience: Two years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions.

Notes:

1. Candidates may substitute professional or paraprofessional contract management or procurement experience on a year-for-year basis for up to four years of the required education.

2. Candidates may substitute additional graduate education at an accredited college or university at the rate of thirty credit hours for each year of the required experience.

3. Candidates may substitute the following written certifications, obtained through passing an examination: Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the required education.

4. Candidates may substitute U.S. Armed Forces military service experience in Contracting and Industrial Management classifications or specialty codes in the Procurement field of work at a rate of one year of military experience for the required experience.

This recruitment is internal and limited to employees of MHBE only.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

 

Applicants who meet the minimum qualifications will be evaluated.  The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position.  Therefore, it is essential that you provide complete and accurate information on your application.  Please report all related education, experience, dates and hours of work.  For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application. 

STATE OF MARYLAND BENEFITS

 

The online application process is STRONGLY preferred, if the online process is not available to you, you may complete and submit a completed paper application to:

Shadrick Phillips

Office of Human Resources Maryland Health Benefit Exchange, 750 East Pratt St., 16th Floor Baltimore, Maryland 21202 

If you have questions concerning this recruitment, please email shadrick.phillips1@maryland.gov. TTY Users: call via Maryland Relay at 1-800-735-2258

We thank our Veterans for their service to our country, and encourage them to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.