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OFFICE SECRETARY III

FULL-TIME CONTRACTUAL

Recruitment #15-001362-0033

GRADE

10

LOCATION OF POSITION

Department of Health and Mental Hygiene

Office of Systems, Operations, and Pharmacy

Division of Recoveries and Financial Services

201 W. Preston Street 2nd Floor Room 204 

Baltimore, MD  21201

Main Purpose of Job

The Contractual Office Secretary III is work providing secretarial support to an official, administrator or administrative staff. The main purpose of this position is provide secretarial support to the Manager/Special Counsel of the Legal Services Subdivision within the Division of Recoveries and Financial Services (DRAFS), and to the Manager of the Estates, Liens & Trusts Unit. This position prepares various legal documents for the filing and recording in the various court systems in the State of Maryland.

MINIMUM QUALIFICATIONS

Education:    Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience:  Three years performing secretarial or clerical work involving typing duties.

NOTES

1.  Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

 2.  Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3.  Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

The preferred candidate should have two years experience working in a law firm, government/corporate legal department, court system, or other legal setting.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or work processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Applicants who meet the minimum qualifications will be evaluated. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.

BENEFITS

FURTHER INSTRUCTIONS

Online application process is STRONGLY preferred. If online process is not available, please send your paper application to: DHMH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. The paper application must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted. Incorrect application forms will not be accepted. If you need to submit additional information, the preferred method is to upload. If unable to upload, please fax requested information only to 410-333-5689. Appropriate accommodations for individuals with disabilities are available upon request by calling: (410) 767-1251 or MD TTY Relay Service 1-800-735-2258. We thank our Veterans for their service to our country, and encourage them to apply. As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. Should additional information regarding this recruitment be required, please contact the DHMH Recruitment and Selection Division at 410-767-1251 or via email at dhmh.jobs@maryland.gov.




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