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OFFICE SECRETARY I

Recruitment #16-001318-0005

GRADE

08

LOCATION OF POSITION

6776 Reisterstown Road, Baltimore, MD 21215

Main Purpose of Job

To serve as secretary to the Executive Director and Associate Director by providing the support services necessary to perform the multitude of secretarial tasks required for the efficient administration of the agency.

POSITION DUTIES

Provides secretarial support to one or more officials, administrators or administrative staff.

Types manuscripts, correspondence, reports and other documents using a typewriter or using a keyboard of personal computers, computer terminals or word processors.

Relieves the supervisor of operational details by assembling, compiling and summarizing data into a concise form and preparing reports.

Receives telephone calls and visitors and arranges for appointments and interviews.

Provides information to callers in regard to laws, rules, regulations, operations and procedures governing the agency's operations.

Maintains important and confidential records, schedules, expense accounts and office supplies.

Reads reports and summarizes information to facilitate the supervisor's review.

Types manuscripts, correspondence, statements, tables and forms from corrected copy, rough draft or oral instruction.

May enter, update, verify and retrieve data using computer data base or spreadsheet software applications.

Performs other related duties.

MINIMUM QUALIFICATIONS

Education:  Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience:  One year performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience. 

DESIRED OR PREFERRED QUALIFICATIONS

Personal computer skills.

Attention to detail and analytical skills.

Excellent oral and writing communication skills.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or word processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please be sure to provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date of this recruitment bulletin, information submitted after this date will not be considered.

Successful candidates who meet the minimum qualifications will be approved and placed on the employment (eligible) list for at least one year.

The resulting certified eligible list for this recruitment maybe used for positions in other locations as they occur.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training and experience as presented on your application and as they relate to the requirements of this position. It is important that you provide complete and accurate information on your application and upload additional information regarding your experience and education, if necessary.

If unable to upload additional information, this information may be faxed to 410-585-0570.  (Provide a cover sheet, with your contact information, number of pages and the classification title).

BARGAINING UNIT STATUS

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are STRONGLY preferred. If no internet access, mail a completed Maryland State application to:

DPSCS-Recruitment, Examination and Retention Unit

Attn.: Olu Onamade, 6776 Reisterstown Road, Suite 309 Baltimore, MD 21215

 Questions regarding this recruitment call: 410-585-3052

TTY Users: call via Maryland Relay

We thank our Veterans for their service to our country, and encourage them to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

Bilingual applicants are encouraged to apply.




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