OFFICE SECRETARY II
Recruitment #16-001328-0018
Department | DJS Western Region - Community Services |
---|---|
Date Opened | 7/11/2016 12:30:00 PM |
Filing Deadline | 7/25/2016 11:59:00 PM |
Salary | $28,702.00 - $44,812.00/year |
Employment Type |
Full-Time
|
HR Analyst | Kia Brown |
Work Location |
Frederick
|
Introduction
GRADE
LOCATION OF POSITION
Main Purpose of Job
POSITION DUTIES
The Office Secretary II will be primarily responsible for answering the telephone and directing public inquiry to the appropriate parties, as well as greeting clients and the public at the receptionist desk. The incumbent will also be responsible for composing various types of letters and correspondence for the Community Services Office. The Office Secretary II will maintain court pending files and organize files according to departmental policy. The Office Secretary II will be responsible for entering and confirming critical data within the DJS database, including petitions and police reports.
The Office Secretary II may have to be in contact with the State's Attorney Office, Office of the Public Offender, County Clerk Office, and local law enforcement entities as it relate to processing court schedules, case referrals, court orders, general transmittals. Additional duties will include requisitioning supplies through the FMIS database and processing purchase orders and various personnel forms.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Two years performing secretarial or clerical work involving typing duties.
Notes:
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
SPECIAL REQUIREMENTS
SELECTION PROCESS
EXAMINATION PROCESS
BENEFITS
FURTHER INSTRUCTIONS
Online application process is strongly urged. However, if you are unable to apply on line you may mail a paper application and copy of license/certificate to the address below or fax a paper application and copy of license/certificate to the fax number below. If you choose to fax or use regular mail, you must include on each page of the attachment your First and Last Name, the Recruitment Number that is located at the top of the bulletin and the last 4 digits of your SS#. Incorrect application forms will not be accepted. The paper application must be received by 5 p.m., close of business, on the closing date for this recruitment, no postmarks will be accepted:
Maryland Department of Juvenile Services
OHR-Recruitment & Examination Unit
One Center Plaza
120 W. Fayette St. Baltimore, MD. 21201
Attn: Kia Brown Fax number 410-333-4188
The resulting Certified Eligible List for this recruitment may be used for similar positions in this or other State agencies. Should additional information regarding this recruitment be required, please contact DJS Office of Human Resources at djs.ohr@maryland.gov. Include the Recruitment Title/Number that is located at the top of the bulletin. Bilingual applicants are welcome to apply for all recruitments. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. We thank our Veterans for their service to our country, and encourage them to apply.
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