OFFICE SERVICES CLERK

Salary Grade 8

$27,048 - $42,102/annually

Juvenile Services Education System

Baltimore City Juvenile Justice Center

300 N. Gay Street

Baltimore, Maryland 21202

This position assists in the creation, maintenance and disposition of student records; to obtain necessary facts and make recommendations for the resolution of records management problems.

Request in writing, by phone or fax the educational records for newly assigned students to your school from the Local School Systems (LSS), Department of Juvenile Services (DJS) and/or pupil services personnel and check the placement history of each student. Handle request in writing, by phone and fax from other agencies. Prepare and send records upon request to other agencies. Prepare Maryland Transfer Request for released students returning to public schools or other transfer placements. Retrieve population sheets from master control; query the number of admits and releases; compare the population sheets to query report; create folders for all new admits and maintain logs and list schedules and rosters for staff. Extract and assemble material from files and other sources for the Principal's review and maintain routine statistical and numerical records and perform other related duties as assigned by the Principal.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience performing clerical duties.

Notes:

1. Additional experience performing clerical duties may be substituted on a year-for-year basis for the required education.

 2. Applicants may substitute education from an accredited college or university at the rate of thirty semester credit hours for one year of experience on a year-for-year basis for the required experience.

 3. Six months clerical training with three courses in subjects such as keyboarding, clerical math, word processing, spreadsheets, database, graphics presentation, proofreading, or office etiquette may be substituted for six months of the requires experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administrative classifications or in Administrative, Clerical, or Office Services specialty codes in the Clerical Support field of work on a year-for-year basis for the required experience.

• Two years experience interpreting of Code of Maryland Regulations (COMAR)
• Two years of experience calculating, inputting and reconciling numerical data for Departmental report
• Knowledge with student information system maintenance Proficient in Microsoft Office (Excel, Word and Access).

Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education thati s related to this position.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

STATE OF MARYLAND BENEFITS

To apply for this position online, go to MSDE Jobs on JobAps which is the preferred method for submitting your application/attachments. Using this method will allow you to access your documents for future recruitments for which you apply and to verify that the appropriate documents have been attached to the recruitment that requires them. Please provide sufficient information on your application to document that you meet the minimum qualifications for this recruitment. Please do not put "See Resume" in the job duties section of your application; your application will not be considered.

If you utilize fax or regular mail as the option to submit required attachments, you will need to resubmit these documents each time you apply for a new position that requires the attachments. Additionally, you must include the following information on each page of the attachment you submit in order to ensure that we append the attachments to the correct recruitment: First and Last Name, Recruitment Number, and indicate the application is for Office Services Clerk - Student Records, Baltimore City Juvenile Justice Center, JobAps #16-001362-0064.

 

 

Mailing Address: Maryland State Department of Education, Office of Human Resources, 200 West Baltimore Street, Baltimore, Maryland 21201. Fax: 410-333-8950 – This fax number is for Department of Education recruitment actions only.

Applications should be received by November 03, 2016

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850.

For inquiries or an MSDE Application, contact 410-767-0019. TTY/TDD 410-333-3045, or visit our website at http://www.marylandpublicschools.org/.

Appropriate accommodations for individuals with disabilities are available upon request.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

We thank our Veterans for their service to our country, and encourage them to apply.

Bilingual applicants are encouraged to apply.