OFFICE SUPERVISOR
Recruitment #16-001442-0001
Department | DHS - Baltimore City DSS |
---|---|
Date Opened | 2/2/2016 11:59:00 PM |
Filing Deadline | 2/16/2016 11:59:00 PM |
Salary | $32,364.00 - $50,818.00/year |
Employment Type |
Full-Time
|
HR Analyst | Kendra Young |
Work Location |
Baltimore City
|
Introduction
There is a selective qualification for this position. Applicant must meet both Minimum and Selective Qualifications.
If you are not using the substitution for the education minimum qualification, you must have one year of experience in administrative support for an Administrator or clerical supervision of staff.
GRADE
11
LOCATION OF POSITION
Baltimore City Department of Social Services
Family Investment Administration
1910 N. Broadway
Baltimore, MD 21213
Main Purpose of Job
The Office Supervisor will serve as a critical member of the Baltimore Works! managerial team. The Office Supervisor will directly supervise the Clerical Supervisor as well as the Clerical Staff. The Office Supervisor will be responsible for ensuring the clerical staff at Baltimore Works! accurately and efficiently assist the office with overall clerical support. The Office Supervisor will be directly responsible for supervising administrative assignments as designated by management to include but are not limited to obtaining tools and resources for the Baltimore Works! staff. The Office Supervisor is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.
MINIMUM QUALIFICATIONS
Please describe in detail any job duties relating to the minimum qualifications stated below and include any computer software experience (Excel, CHESSIE, Powerpoint, Word etc.) used in the each of the positions you held.
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Four years of experience performing clerical duties. (Please give specific examples of the duties stated above)
Notes:
1. Additional experience performing clerical duties may be substituted on a year-for-year basis for the required education.
2. Applicants may substitute education from an accredited college or university at the rate of thirty semester credit hours for one year of experience on a year-for-year basis for the required experience.
3. Six months clerical training with three courses in subjects such as keyboarding, clerical math, word processing, spreadsheets, database, graphics presentation, proofreading, or office etiquette may be substituted for six months of the required experience.
4. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the administrative support field of work on a year-for-year basis for the required experience.
Applicant must meet both Minimum and Selective Qualifications.
SELECTIVE QUALIFICATIONS
If you are not using the education substitution, you must have one year of experience in administrative support for an Administrator.
DESIRED OR PREFERRED QUALIFICATIONS
Preferred candidate will possess
1. The ability to work with internal and external stake holders.
2. Possess time management skills
3. The ability to create, edit and review documents within Microsoft Word and Excel.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.
Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.
EXAMINATION PROCESS
The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.
For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.
BARGAINING UNIT STATUS
The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.
BENEFITS
FURTHER INSTRUCTIONS
Minimum Qualifications:
All information used to review your qualifications for minimum qualifications must be included in your application and received by the closing date for this recruitment.
You must possess the minimum qualifications (and any selective qualifications or limitations on selection) to be considered for this position.
If you are scheduled to complete an educational or licensing requirement within six months of the assessment, you may participate in the application process.
Permanent Maryland State employees may also complete necessary experience requirements within six months of the date of the assessment. However, such candidates will appear in pending status on the eligible list until documentation has been received that the educational and/or experience requirements have been met.
Credit may be given for relevant part-time, temporary, or volunteer experience if you list the number of hours worked per week.
Education obtained outside the United States or its territories: You will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service. Foreign school credential evaluations must be submitted with your application.
Candidates may submit college transcripts directly to the Examination Services Unit (ESU) via the methods described below. ESU will not accept transcripts that require someone other than the applicant to register or log in to a college website to obtain the transcript. Transcripts must be legible.
Applications:
Online applications are strongly preferred; however, the paper application may be submitted to: DHR Examination Services Unit, 311 W Saratoga Street, First Floor, Baltimore, Maryland 21201.
The paper application must be received by 5 pm on the closing date for the recruitment; no postmarks will be accepted. Information received after the closing date will not be considered.
IMPORTANT: Please do not send cover letters, resumes or copies of diplomas. They are not required for this recruitment's examination process and will not be considered.
Contact Information:
Inquiries regarding applications or the submittal of supplemental information, such as foreign school evaluations, for this recruitment can be directed via the following:
Mail: DHR Examination Services Unit, 311 W Saratoga Street, First Floor, Baltimore, Maryland 21201 (All information must be received by 5 p.m. on the closing date.)
Email: dhr.esu@maryland.gov (Please indicate recruitment number and analyst name from the recruitment announcement when emailing.)
Fax: 410-333-0882
For questions about this recruitment, please contact Kendra Young at kendra.young@ maryland.gov.
We thank our Veterans for their service to our country and encourage them to apply.
TTY users: please call the Maryland Relay Service at 1-800-925-4434.
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.
Bilingual aplicants are encouraged to apply.