ADMINISTRATIVE AIDE

Department of Juvenile Services
Region I-Community Operations
300 N. Gay Street
Baltimore, MD 21201

The Administrative Aide provides secretarial support to the Executive Director of Region I, Community Operations of the Department of Juvenile Services. This position also provides secretarial support for other administrative staff in the Executive Director's office.

The Administrative Aide provides secretarial support to the Executive Director of Region I and other administrators.  The incumbent maintains a schedule of appointments and daily schedule for the Executive Director.  Additionally the Administrative Aide position maintains a schedule of the conference room requests, arrange meetings and secure appropriate sites.  Typing correspondence, reports and tables, maintaining statistical reports and assembling materials are other responsibilities.  The position also answers and screens telephone calls, provide information to callers and visitors and assist clients/family and visitors to the appropriate area or resource.  The Administrative Aide will input entries and make inquiries in the DJS ASSIST and DJS Incident databases.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

Possess time management and organizational skills.

Experience using the ASSIST database and DJS Incident database.

Possess at least five years secretarial or clerical work experience.

This recruitment is limited to current employees of the MD Department of Juvenile Services.  You must be a current Maryland Department of Juvenile Services Employee.

NOT APPLICABLE.

Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or word processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Applicants who meet the Minimum Qualifications will be placed on the eligible list categorized as Best Qualified, Better Qualified, or Qualified. Candidates shall be certified to the eligible list for a year.

The assessment will be a rating of your application based on your education, training, and experience as it relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate educational and employment information on your application.  Please make sure to provide sufficient information on your application to show the qualifications for this recruitment. For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service. This list will be used by DJS hiring agency to select employees.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

 

STATE OF MARYLAND BENEFITS

 

Online application process is strongly urged.  However, if you are unable to apply on line you may mail a paper application to the address below or fax a paper application to the fax number below.  If you choose to fax or use regular mail, you must include on each page of the attachment your First and Last Name, the Recruitment Number that is located at the top of the bulletin and the last 4 digits of your SS#.  The paper application must be received by 5 pm, close of business, on the closing date for this recruitment, no postmarks will be accepted. Incorrect application forms will not be accepted: 

   Maryland Department of Juvenile Services

   OHR-Recruitment & Examination Unit

   One Center Plaza

   120 W. Fayette St.

   Baltimore, MD 21201

   Attn: Linda Padgett 

   Fax number 410-333-4188

   TTY Users: call via Maryland Relay 

The resulting Certified Eligible List for this recruitment may be used for similar positions in this or other State agencies. 

Should additional information regarding this recruitment be required, please contact DJS Office of Human Resources at djs.ohr@maryland.gov   Include the Recruitment Title/Number that is located at the top of the bulletin.

Bilingual applicants are welcome to apply for all recruitments.

DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.