MANAGEMENT ASSOCIATE

By law, DJS is a child-serving agency responsible for assessing the individual needs of referred youth and providing intake, detention, probation, commitment, and after-care services. DJS collaborates with youth, families, schools, community partners, law enforcement, and other public agencies to coordinate services and resources to contribute to safer communities.

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DJS Central Office

Baltimore City Juvenile Justice Center

300 N. Gay Street

Baltimore, MD. 21202

The main purpose of the Management Associate position is to provide secretarial support by facilitating general departmental management duties for the Superintendent and Administration staff at BCJJC.

The Management Associate will provide advanced-level office management support to the Superintendent and Administration staff at the Baltimore City Juvenile Justice Center. The Management Associate will process and maintain time-sensitive confidential records, including data entry of information outlined within Incident Reports.

The Management Associate will create and proofread manuscripts, correspondences, summaries of investigations, reports, and other types of documentation. The incumbent will also be responsible for maintaining and inputting employees'  Service Training data. In addition, the Management Associate will submit and maintain files for administrative staff; such as timesheets, contractor, invoice, credit card statements and all documents requiring signatures from Superintendent(s).

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

Candidates who possess experience with data entry of Incident Reports within a correctional or detention environment are desired. 

Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or word processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

The assessment will be a rating of your application based on your education, training, and experience as it relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate educational and employment information on your application.  Please make sure to provide sufficient information on your application to show the qualifications for this recruitment. For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service.

The Certified Eligible list will be used by the hiring agency to select employees. Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit. Applications that do not include a completed supplemental questionnaire will be considered incomplete and may be subject to disapproval.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

STATE OF MARYLAND BENEFITS

Online application process is strongly urged.  However, if you are unable to apply on line you may mail a paper application and copy of license/certificate to the address below or fax a paper application  and copy of license/certificate to the fax number below.  If you choose to fax or use regular mail, you must include on each page of the attachment your First and Last Name, the Recruitment Number that is located at the top of the bulletin and the last 4 digits of your SS#.  Incorrect application forms will not be accepted. The paper application must be received by 5 pm, close of business, on the closing date for this recruitment, no postmarks will be accepted:    

Maryland Department of Juvenile Services    

OHR-Recruitment & Examination Unit  

One Center Plaza  

120 W. Fayette St.  

Baltimore, MD 21201  

Attn: Kia Brown

Fax number 410-333-4188

The resulting Certified Eligible List for this recruitment may be used for similar positions in this or other State agencies.   Should additional information regarding this recruitment be required, please contact DJS Office of Human Resources at djs.ohr@maryland.gov. Include the Recruitment Title/Number that is located at the top of the bulletin.

Bilingual applicants are welcome to apply for all recruitments.

DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.    

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