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FISCAL ACCOUNTS CLERK II

ACCOUNTS PAYABLE CLERK

Recruitment #16-004518-0001

GRADE

09

LOCATION OF POSITION

CHARLES COUNTY DEPARTMENT OF SOCIAL SERVICES

FINANCE UNIT

200 KENT AVENUE

LA PLATA, MD 20646

Main Purpose of Job

Responsible for payments including processing Financial Management Information System (FMIS),  Automated Fiscal System (AFS), Children's Electronic Social Services Information Exchange system (CHESSIE), EA'S Reconcile Bank Statement Deposits. This position serves the mission of the agency by providing accounts payable and fiscal support to the Finance Supervisor, Finance Officer and Administrator in the Finance Unit; processes EA checks from FIA; assuring end of day safe operations are completed; distributes and assures internal control on agency gift cards as back- up; assures internal control on deposit processing; posts deposits and journal entries to the AFS accounting system and distributes cash subsidiary reports when needed; assists Supervisor, Finance Officer and Administrator in other duties within the department or agency as necessary or assigned.

MINIMUM QUALIFICATIONS

YOU MUST MEET BOTH THE MINIMUM AND SELECTIVE QUALIFICATIONS TO BE CONSIDERED.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience reviewing, verifying, recording, adjusting and balancing financial transactions.

Notes:

1. Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education.

2. Six credit hours in accounting from an accredited college or university may be substituted for one year of the required experience.

3. A minimum of five courses or six months of accounting-related training in a vocational training program in subjects such as journalizing transactions, analyzing transactions into debits and credits, posting to a general ledger, payroll, bank reconciliations, accounts payable, and accounts receivable may be substituted for one year of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

SELECTIVE QUALIFICATIONS

One year experience with accounts payable.

DESIRED OR PREFERRED QUALIFICATIONS

The ideal candidate will have experience in the following areas:

- Reconciling bank deposits.

- Posting deposits on spreadsheets.

- Maintaining and updating several spreadsheets. 

- Posting to ledgers and on accounting systems.

- Calculator, xeroxing and typing experience.

LIMITATIONS ON SELECTION

LIMITED TO CANDIDATES WILLING TO ACCEPT EMPLOYMENT IN CHARLES COUNTY.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position.   

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.

BARGAINING UNIT STATUS

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are STRONGLY preferred. 

If the online application process is not available, please send your paper application and supplemental questionnaire (if applicable) to:

DHR Examination Services Unit, 311 W. Saratoga Street, First Floor Attention: LaToura Jones Baltimore, Maryland 21201

Or fax requested information to: 410-333-0882; Email dhr.esu@maryland.gov: Voice 410-767-7414, toll-free: 1-800-332-6347.

Do not submit unsolicited documentation. The paper application must be received by 5 PM on the closing date for the recruitment. 

TTY Users: call via Maryland Relay, 1-800-925-4434.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

We thank our Veterans for their service to our country, and encourage them to apply.

Bilingual applicants are encouraged to apply.




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